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Mission Engagement Administrative Coordinator
Job Summary/Primary Role:
The Mission Engagement Administrative Coordinator provides high-level administrative and logistical support for One Day Missions Experiences and related ministry initiatives. This role manages communications, scheduling, travel coordination, event preparation, and information tracking to ensure excellent service to partnering churches, missionaries, and internal ministry teams.
The Mission Engagement Administrative Coordinator provides high-level administrative and logistical support for One Day Missions Experiences and related ministry initiatives. This role manages communications, scheduling, travel coordination, event preparation, and information tracking to ensure excellent service to partnering churches, missionaries, and internal ministry teams.
Because these events are highly relational and represent ABWE to churches and ministry partners, this role requires exceptional attention to detail, strong organizational skills, and a commitment to clear and gracious communication that reflects ABWE’s mission and values.
Essential Functions and Responsibilities include but are not limited to:
- Coordinates scheduling and logistics for One Day Missions Experiences and related ministry initiatives.
- Creates and manages calendar invitations for churches, missionaries, facilitators, and internal staff for meetings, orientations, reviews, and events.
- Coordinates meetings related to missionary participation, testimony interviews, and event preparation.
- Supports Launch Point activities by coordinating meetings between churches, prospective missionaries, and trip leaders.
- Serves as a primary administrative contact for churches, missionaries, facilitators, scholarship recipients, and internal staff.
- Communicates regularly through email, phone, and other platforms to coordinate meetings, answer questions, and provide logistical support.
- Provides timely and professional responses that strengthen relationships and reflect ABWE’s commitment to excellent ministry partnership.
- Orders and manages event resources, printed materials, and promotional items.
- Packs and ships event materials and mobilization resources for facilitators and event locations.
- Coordinates resource preparation and distribution for ministry events.
- Maintains accurate records of church engagement, meeting progression, missionary participation, and related ministry interactions.
- Organizes and manages digital files and departmental documentation to support ministry tracking and follow-up.
- Works with the Communications team to maintain accurate and current event information on the ABWE website.
- Assists with coordinating digital resources (i.e. PowerPoint) and ministry information for event participants.
- Coordinates lodging and logistical arrangements for missionaries and facilitators participating in One Day Missions Experiences.
- Assists with logistical planning to ensure events operate smoothly and efficiently.
- Maintains collaborative working relationships with departments such as Advancement, Mobilization, and Communications to ensure cohesive ministry efforts.
- Supports coordination of media, presentations, and ministry resources with relevant teams
- Performs other duties or special projects as required or as assigned.
Qualifications: Ability to pass background check and all necessary clearances as mandated by the Commonwealth of Pennsylvania.
Education: Associate’s or Bachelor’s degree in business administration, ministry, communications, or a related field preferred.
Minimum Prior Experience Required:
- 2–4 years of administrative, event coordination, or ministry support experience preferred.
- Experience managing calendars, coordinating meetings, and organizing complex schedules.
- Experience working in a ministry, nonprofit, or church environment is helpful.
- Experience with CRM/RMS (Rock) highly preferred.
Necessary Attributes:
- Joy-filled personal faith rooted in Jesus Christ and a heart to serve.
- Strong organizational and time-management skills with high attention to detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Ability to interact graciously and professionally with churches, missionaries, and ministry partners.
- Strong problem-solving skills and ability to adapt to changing ministry needs.
- Demonstrated expert-level proficiency in Microsoft Office and common communication and scheduling platforms.
- Commitment to serving others with humility and excellence.
Christian Life:
ABWE is a Christian organization, and it is necessary that employees possess and maintain a lifestyle that is above reproach. Employees are encouraged to participate in staff events including corporate and departmental prayer times and staff meetings and lunches.
All ABWE employees must:
- Be a believer in the Lord Jesus Christ and able to articulate a personal testimony of salvation.
- Be walking in Christ-like obedience to Biblical standards in ways that evidence a transforming relationship with Jesus Christ, particularly as outlined in ABWE’s Christian Code of Conduct.
- Be a current and active member and/or regular attendee of a like-minded local church that aligns doctrinally with ABWE.
- Be able to fully support ABWE's mission, vision, core values, Statement of Faith, and ministry philosophy. Be able to follow all guidelines set forth in the ABWE IHQ Staff Handbook.
Physical Demands and Work Environment:
The physical demands are minimal and typical of similar jobs in comparable organizations, including extended periods of time sitting at a desk. The work environment is representative and typical of similar jobs in comparable organizations. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus. The employee will spend their time in an office environment with a moderate to high noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands are minimal and typical of similar jobs in comparable organizations, including extended periods of time sitting at a desk. The work environment is representative and typical of similar jobs in comparable organizations. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus. The employee will spend their time in an office environment with a moderate to high noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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