Move Coordinator and Billing Clerk

Job Summary
We are seeking a detail-oriented and organized Move Coordinator & Billing Clerk to support daily operations within a fast-paced transportation and logistics environment. This role is responsible for coordinating customer moves, maintaining accurate documentation, processing billing-related activities, and providing general administrative support. The ideal candidate will be a strong communicator who can manage multiple tasks efficiently while ensuring a high level of customer service.

Key Responsibilities

Move Coordination

• Serve as a primary point of contact for customers, agents, and internal teams throughout the move process
• Coordinate and track shipments to ensure timely and accurate execution
• Prepare, organize, and maintain required documentation for all moves
• Update and manage shipment information in internal systems
• Ensure compliance with company procedures and documentation standards
• Assist with scheduling, reporting, and operational tracking

Billing & Administrative Support

• Accurately input and maintain data in company systems
• Prepare and process billing documentation and related paperwork
• Maintain organized electronic and physical filing systems
• Distribute documentation and correspondence as needed
• Support weekly and monthly reporting requirements
• Perform general clerical duties, including receptionist support when necessary
• Collaborate with operations staff to ensure smooth workflow and timely processing

Work Environment

• Dynamic, fast-paced setting requiring frequent task switching and strong attention to detail
• Involves problem-solving, decision-making, and prioritization of multiple responsibilities
• Requires maintaining composure and efficiency under changing conditions

Qualifications

Education & Experience

• High school diploma or equivalent required
• Previous experience in transportation, logistics, or moving industry preferred
• Experience with billing, administrative support, or coordination roles is a plus

Skills & Competencies

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to quickly learn and apply new systems and processes
• High level of accuracy in data entry and recordkeeping
• Proficiency with basic computer applications (e.g., Microsoft Office)
• Ability to manage multiple priorities with attention to detail

What We’re Looking For

• A proactive, dependable team player
• Strong customer service mindset
• Ability to work independently and adapt to changing priorities
• Commitment to accuracy, efficiency, and continuous improvement

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person