MTO – Personal Assistant to CEO/Director

The Management Trainee Officer (MTO) will act as a Personal Assistant to senior management, providing administrative, organizational, and analytical support. The role requires strong proficiency in Microsoft Office and AI tools to enhance productivity, streamline workflows, and support decision-making.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and meetings
• Prepare meeting agendas, minutes, and follow-ups
• Handle confidential correspondence and communication
• Coordinate travel arrangements and logistics
• Act as a liaison between the executive and internal/external stakeholders

Administrative Duties

• Draft emails, reports, presentations, and official documents
• Maintain organized filing systems (digital and physical)
• Track tasks, deadlines, and priorities for the executive
• Assist in organizing meetings, events, and conferences

Data & Reporting

• Prepare reports, dashboards, and summaries using Excel and other tools
• Conduct basic research and data analysis
• Present insights in a clear and structured manner

Technology & AI Utilization

• Use AI tools (e.g., ChatGPT, automation tools) for drafting, analysis, and task optimization
• Automate routine tasks and improve workflow efficiency
• Create high-quality presentations using PowerPoint and AI-assisted tools
• Utilize advanced Excel functions (Pivot Tables, VLOOKUP, dashboards)

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or related field
• Fresh graduates or up to 1 year of experience (MTO level)

Key Skills

• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Familiarity with AI tools and productivity software
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High level of confidentiality and professionalism

Preferred Skills

• Knowledge of automation tools (e.g., Power Automate, Notion, Zapier)
• Basic data analysis and reporting skills
• Presentation design and business writing skills

Personal Attributes

• Proactive and detail-oriented
• Quick learner with adaptability
• Strong time management and prioritization skills
• Professional demeanor and interpersonal skills

Career Growth

• Opportunity to transition into Executive Assistant, Operations, or Management roles

Job Type: Full-time

Pay: Rs40,000.00 - Rs55,000.00 per month

Work Location: In person