Muncie Police Department: Office Manager

Office Manager – Muncie Police Department

City of Muncie – Muncie, IN

About the Position

The City of Muncie is seeking a highly organized and detail-orientedOffice Manager to support the Chief of Police, Deputy Chief of Police, and the operations of the Muncie Police Department. This position requires discretion, professionalism, and strong administrative skills to handle confidential information and ensure smooth office operations.

Responsibilities

• Serve as the administrative point of contact for the Chief, Deputy Chief, and command staff.
• Answer phones, greet visitors, and direct inquiries appropriately with discretion and professionalism.
• Prepare, proofread, and distribute correspondence, reports, memos, certificates, and official documents.
• Manage office functions including mail processing, document filing, and electronic records management.
• Process purchase requisitions, invoices, and maintain budget account numbers in the City’s financial system.
• Maintain department files, personnel records, and training certifications.
• Manage office supply inventory and troubleshoot office equipment issues.
• Coordinate meeting room scheduling and maintain conference room supplies.
• Assist with annual City/department inventory reporting and compliance.
• Process continuing education fund paperwork and random drug test selections.
• Maintain petty cash funds and related financial documentation.
• Ensure proper handling and destruction of confidential/sensitive documents.
• Maintain frequent communication with City staff, other agencies, and the public.
• Perform other related administrative and clerical duties as assigned.

Qualifications

• Associate’s Degree in Office Management or related field preferred.
• Experience in administrative, secretarial, or office management roles.
• Strong knowledge of grammar, spelling, and document preparation.
• Proficiency with standard office equipment (computers, word processing, spreadsheets, copiers, fax machines, etc.).
• Strong organizational skills with attention to detail and accuracy.
• Ability to maintain confidentiality and use sound judgment.
• Excellent verbal and written communication skills; courteous and professional with the public and staff.
• Must be able to meet requirements to become a Notary Public.
• Must successfully pass a background investigation and pre-employment drug screen.

Working Conditions

• Modern office environment with standard equipment.
• No unusual physical demands.
• Reasonable accommodations may be made for individuals with disabilities.

Additional Information

This position is full-time and reports directly to the Chief of Police. The successful candidate must demonstrate the ability to work independently, follow established procedures, and support the mission of the Muncie Police Department.

Apply at: https://www.muncie.in.gov/egov/apps/document/center.egov?view=item&id=1244

Job Type: Full-time

Pay: Up to $19.80 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person