Municipal Court Clerk

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The City of Manitowoc is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The City of Manitowoc ONLY accepts online applications for current openings.

• We do not accept paper applications or emailed resumes.

Under the appointment of the elected Municipal Court Judge and Wisconsin Statues Chapter 755, the purpose of this position is to perform Municipal Court clerical support and administrative tasks, some complex, and to perform a variety of customer service responsibilities necessary for the operations of the Municipal court. This position has a high level of responsibility and independence. The Municipal Court Clerk will need to exercise good judgment, decisiveness, and creativity in a variety of situations. The Municipal Court Clerk will manage confidential records and information on a regular basis, and will interact with the public on a daily basis. He or she will work closely with the Municipal Court Judge.

Responsibilities

• Coordinates overall court related matters with all involved parties, including the Municipal Judge, defendants, defense counsel, municipal prosecutor, police department, and other criminal justice or social services agencies, within statutory time limits.
• Responsible for pre-court, courtroom and post-court activities including, but not limited to, the preparation and processing of all violations of traffic laws, city ordinances, state statutes, and administrative codes, setting up courtroom, registering names of those appearing, facilitating the contracting of interpreters or translators as needed, and attends court sessions including court trials and motion hearings.
• Manages complete and accurate records of current, and pending cases as well as closing out cases after appropriate judicial action; organizes adult and highly confidential juvenile court records.
• Responsible for daily collection and balancing counter payments, mail payments, and online debit/credit payments; processes monthly Department of Revenue payments; balances monthly collections in court software; and forwards the Finance Department a Monthly Financial Report to have funds disbursed to appropriate entities.
• Takes appropriate follow-up actions for the court, including but not limited to, completing dispositions of citations, issuing pretrial/court trial notices, issuing warrants for failing to appear for court hearings, processing administrative driver’s license stays, reporting mandatory convictions to the Department of Motor Vehicle (DMV) within five days of conviction, per Memorandum of Agreement with DMV including Operating While Under the Influence (OWI), refusals, driver’s license revocations, and ignition interlock orders.
• Manages case files and payment records as required by City record retention ordinance and state statues.
• Administrator of the Titan Public Safety Solutions court software (TiPSS) which includes creating, updating, and maintaining Wisconsin Statutes and local ordinances in the TiPSS software.
• Performs record searches and assists the public in researching records. Processes public record requests regarding court case files to include certified records.
• Establish and maintain positive working relations with all outside agencies, judicial entities, referral agencies, city employees, and all support staff.
• Processes and prepares court records for appeals and jury demands to Circuit Court; notifies defendants of judgments of conviction; manages the alternative programs offered by Municipal Court for Habitual Truancy and first-time offender online courses and/or community service; monitors time to pay, and processes refunds when applicable; suspends driver’s licenses; issues summons for a mandatory appearance for Indigency Hearings; and prepares jail commitments; and completes dispositions on fingerprint cards for the Crime Information Bureau (CIB).
• Responsible for certification of unpaid judgments with the Wisconsin Department of Revenue Tax Revenue Intercept Program (TRIP) and the State Debt Collection (SDC) program. Prepares Transcript of Judgment and Judgment of Convictions for liens against companies.

Qualifications

Other Requirements: No other requirements

Knowledge, Skills, & Abilities

This position must possess the ability to add, subtract, multiply and divide accurately; meet statutory and ordinance requirements pertaining to the administration and operation of municipal courts; perform the statutory responsibilities of a Municipal court clerk; maintain a working knowledge of legal terminology, legal procedures including but not limited to court clerk manual, Wisconsin State Statutes, City ordinances, Supreme Court decisions and other related materials concerning law changes; maintain a thorough knowledge of office methods, practices, equipment, and software, including Microsoft Word and Excel; and to exercise good judgment, courtesy and tact in personal contact situations. This position must possess the skill to successfully handling difficult and complex office situations; Proficiency and accuracy in word processing with ability to type a minimum of 60 words per minute. This position must also possess the ability to maintain accurate records and filing system; maintain an accurate accounting of all monies received; prepare accurate and timely reports and notices as required; process payments to vendors as authorized; work independently without direct supervision and determine proper priorities to meet established deadlines; establish and maintain effective working relationship with individuals contacted in the course of work; work professionally and courteously with both internal and external customers; read, analyze and interpret financial data and financial statements; and the ability to operate general office equipment. This position must also possess intermediate proficiency in Microsoft Office Suite with an emphasis on Excel, and Word.

The City anticipates filling these positions pending Committee approval and funding.

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The City of Manitowoc is a qualifying Public Service Loan Forgiveness organization.