FIND_THE_RIGHTJOB.
National Executive Officer
Egypt
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context:
Under the direct supervision of the Regional Director and in close collaboration with relevant Units within the Regional Office (RO), Country Offices (COs), Headquarter (HQ), Administrative Centers, UN Agencies, Donors, Embassies, the National Executive Officer will support the coordination and monitoring of administrative, operational, and logistical activities of the Office of the Regional Director.
Responsibilities: Provide substantive and organizational support to the RD, including contributing inputs to the formulation and implementation of corporate and strategic objectives, supporting the Executive Senior Management Team (ESMT) and the Senior Management Team (SMT) on assigned projects, preparing reports, correspondence, and presentations for the RD, and following up on the implementation of decisions.
Manage and review a large and diversified volume of complex correspondence and documentation, including confidential and sensitive materials; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation, and timely submission for the RD’s clearance or action.
Monitor and analyze topics of strategic relevance to the MENA region, consolidating information and providing inputs to analytical notes, briefing papers, and presentations, to support the finalization of reports and other documents.
Contribute to data collection, results-based management and evaluation functions of the RD’s Office, consolidating inputs from relevant units and Country Offices.
Support the RD and SMT in ensuring effective team meetings by preparing agendas, minutes, and action points, and ensuring appropriate follow-up.
Coordinate with relevant units to ensure the timely submission of briefing notes and background documents; support the drafting of talking points, speeches, and the preparation of other materials for the RD’s meetings and missions.
Coordinate the RD’s missions and travel arrangements with relevant units ensuring that clearances, visas, and supporting documentation are obtained, and that mission files and background information are prepared.
Manage the RD’s calendar and coordinate internal meetings, ensuring effective scheduling, communication, and follow-up on outcomes; organize meetings and prepare notes/minutes when required.
Maintain and regularly update databases of UN Agencies, partners, and donors, including detailed contact information.
Coordinate logistic and substantive preparations for meetings with high-level officials, including drafting briefing notes, preparing supporting materials, and following up on decisions.
Liaise with Country Offices to facilitate RD’s participation in regional events, conferences, trainings, and official visits.
Monitor and follow up on administrative and procurement requirements of the RD’s Office, ensuring timely coordination with relevant units.
Provide informal translation of documents and correspondence from Arabic to English, and vice versa, as required.
Facilitate the resolution of financial and administrative requirements related to the RD’s Office, in coordination with relevant units.
Support the preparation of travel authorizations and related documentation of the RD’s Office TDYs, ensuring accuracy and timely submission.
Manage and review a large and diversified volume of complex correspondence and documentation, including confidential and sensitive materials; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation, and timely submission for the RD’s clearance or action.
Monitor and analyze topics of strategic relevance to the MENA region, consolidating information and providing inputs to analytical notes, briefing papers, and presentations, to support the finalization of reports and other documents.
Contribute to data collection, results-based management and evaluation functions of the RD’s Office, consolidating inputs from relevant units and Country Offices.
Support the RD and SMT in ensuring effective team meetings by preparing agendas, minutes, and action points, and ensuring appropriate follow-up.
Coordinate with relevant units to ensure the timely submission of briefing notes and background documents; support the drafting of talking points, speeches, and the preparation of other materials for the RD’s meetings and missions.
Coordinate the RD’s missions and travel arrangements with relevant units ensuring that clearances, visas, and supporting documentation are obtained, and that mission files and background information are prepared.
Manage the RD’s calendar and coordinate internal meetings, ensuring effective scheduling, communication, and follow-up on outcomes; organize meetings and prepare notes/minutes when required.
Maintain and regularly update databases of UN Agencies, partners, and donors, including detailed contact information.
Coordinate logistic and substantive preparations for meetings with high-level officials, including drafting briefing notes, preparing supporting materials, and following up on decisions.
Liaise with Country Offices to facilitate RD’s participation in regional events, conferences, trainings, and official visits.
Monitor and follow up on administrative and procurement requirements of the RD’s Office, ensuring timely coordination with relevant units.
Provide informal translation of documents and correspondence from Arabic to English, and vice versa, as required.
Facilitate the resolution of financial and administrative requirements related to the RD’s Office, in coordination with relevant units.
Support the preparation of travel authorizations and related documentation of the RD’s Office TDYs, ensuring accuracy and timely submission.
- Perform other related duties as may be assigned.
Qualifications: Education
Bachelor’s degree in Political Science or Social Sciences, Development Studies, International Relations and or Business Administration from an accredited academic institution with two years of experience; or,
Master’s degree in the above fields.
Accredited Universities are those listed in the UNESCO World Higher Education Database .
Experience
Prior work experience with international humanitarian organizations, government, or non-government institutions in a multicultural setting, including handling confidential documents, organizing meetings, and supporting senior-level executives.
Experience in data collection, reporting, or basic results-based monitoring.
Experience in administrative, office support, or operational roles.
Skills
Proficient in Microsoft Office applications.
Strong attention to detail and ability to organize paperwork and information methodically.
Discreet, client-oriented, and able to prioritize tasks while working in a dynamic environment.
Strong organizational, administrative, communication, and interpersonal skills; willing to learn and adapt to new procedures.
Languages
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
REQUIRED
For this position, fluency in English and Arabic is required (oral and written).
DESIRABLE
French is an advantage.
Required Competencies
IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Bachelor’s degree in Political Science or Social Sciences, Development Studies, International Relations and or Business Administration from an accredited academic institution with two years of experience; or,
Master’s degree in the above fields.
Accredited Universities are those listed in the UNESCO World Higher Education Database .
Experience
Prior work experience with international humanitarian organizations, government, or non-government institutions in a multicultural setting, including handling confidential documents, organizing meetings, and supporting senior-level executives.
Experience in data collection, reporting, or basic results-based monitoring.
Experience in administrative, office support, or operational roles.
Skills
Proficient in Microsoft Office applications.
Strong attention to detail and ability to organize paperwork and information methodically.
Discreet, client-oriented, and able to prioritize tasks while working in a dynamic environment.
Strong organizational, administrative, communication, and interpersonal skills; willing to learn and adapt to new procedures.
Languages
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
REQUIRED
For this position, fluency in English and Arabic is required (oral and written).
DESIRABLE
French is an advantage.
Required Competencies
IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
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