Nutrition Services - Inventory and Supply Chain Coordinator

Nutrition Services Inventory and Supply Chain Coordinator

FULL SALARY RANGE: Level 9 (minimum: $67,020- mid-point: $82,740 - maximum: $98,461)
The maximum placement for new hires is based upon experience and typically does not exceed the mid-point of the range
FTE: 1.0
Months per year: 12
Job Code: 250922
Position Type: New/Replacement Position
Location: Thornton, CO

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom. Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY: The Nutrition Services Inventory Supply Chain Coordinator (ISCC) manages and tracks all USDA Food (commodity product), overseeing inventory levels, delivery schedules, product availability, and vendor communications. This role involves calculating annual forecasts and usages for USDA foods, assisting with financial data analysis, and performing month-end financial duties. The ISCC also coordinates site-to-site ordering for dairy, fresh produce, manages food recalls, and ensures compliance with regulations in conjunction with the district purchasing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time may vary based on position.

JOB TASK DESCRIPTION:
1. Coordinate, manage, and track all USDA Food (commodity product). Manage site-to-site ordering and delivery process for dairy, fresh produce, and Department of Defense (DoD) produce orders.
2. Manage inventory levels, delivery schedules, product availability, and vendor communications. Calculate annual forecasts for all USDA foods, including the coordination of pounds vs dollars for all processed products. Coordination includes both USDA foods and processed food items. Calculate annual usages for all USDA foods. Coordinate overage usages or carry over pounds for USDA foods.
3. Assist with analysis of financial data, annual budget development, and are responsible for month-end financial duties. Compile Catering Invoices for payment monthly.
4. Back up to the NS Specialist and Operations Manager with Invoice reconciliation and Delivery coordination issues?as needed.
5. Coordination and oversight of all food recalls including developing communication plans with the district, food distribution coordination, and manufacturer reporting.
6. Creation of specs for all food products, equipment, smallware, and paper products compliant to the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Afterschool Snack Program.
7. Place orders daily to vendors off standing order contracts. In conjunction with the district purchasing department, ensure compliance with local, state, and federal regulations within USDA programs and district policy. Including evaluating requests for purchase of supplies, equipment, and services to determine the appropriate procurement method.?
8. Assist the district purchasing for all food, non-food, supplies, and services for Nutrition Services, including drafting the development of terms & conditions, scope of work, specifications, and award matrices for formal procurement documents. Participate in evaluating, analyzing, and scoring bid awards by considering price, quality, delivery, and local, state, and federal requirements.
9. Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• Bachelor’s degree in business, finance, or a related area. Four years of relevant experience may be substituted for this requirement.
• Minimum of five (5) years government purchasing experience, contract administration experience preferred.

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.
• Must complete one of the following:

• Food Safety certification upon hire and must meet minimum national professional standards and training requirements for school nutrition professionals who manage and operate the National School Lunch and School Breakfast Programs (Nutrition Specialist)

• Ability to travel among district facility locations.