Occupational Health & Safety Manager (Total Absence Manager)

Norfolk, United States

Description

***This position is Unclassified and serves at the will of the City Manager***

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications.

In support of over 225,000 residents, regional neighbors, and visitors from all over the world, the City of Norfolk employs over five thousand hard-working, agile, and accountable individuals who each play a vital role in making Norfolk the unique and authentic city of the future that its citizens deserve and demand.

Diverse. Agile. Accountable. Norfolk's Human Resources Team is seeking a dynamic Occupational Health and Safety Manager with a passion for public service, strong business partner mentality, and strong experience leading other HR professionals and working with all departments to mutually solve departmental and organizational issues.

In collaboration with the City's leadership team and City departments, the results-driven Occupational Health and Safety Manager will deliver and oversee city-wide safety total absence management programs and services with a strong customer-focus and will manage and work through the Safety and HR-Total Absence Management team to accomplish the occupational health and safety goals and initiatives. The Occupational Health and Safety Manager and his/her team will coordinate and manage daily Human Resources operations including Safety, OSHA, VOSH, FMCSA, CDL, Drug Free Workplace, Short Term Disability, Sick Leave Bank, Long Term Disability, Workers’ Compensation, and employee programs such as the American with Disabilities Act, Family Medical Leave Act, Paid Family Leave, Modified Duty, Shelter Duty exemptions, and other compliance, administration, reporting and analyses, and associated employee communication.

Additionally, the Occupational Health and Safety Manager will ensure processes, policies and practices are interpreted, documented, and applied consistently and effectively; and ensure accountability and compliance with all current and applicable local, state and federal laws related to Safety and Total Absence Management, and all other applicable regulations, policies and procedures. The Occupational Health and Safety manager will manage the ongoing performance of the Safety and Total Absence Management team and strive to achieve harmony and efficiency among the team as well as outcomes from that team that reflect positively on the Human Resources Department and the City.

Essential Functions

Essential functions include but are not limited to:

Manages the staff operations of the Safety & Total Absence Management division to include supervision, scheduling, review of time submitted, approval of absence requests, and timely evaluation and submission of performance appraisals.
Ensures Standard Operating Procedures are developed and consistently updated for all processes handled by the Safety & Total Absence Management Team.
Administers the maintenance of city-wide pertinent HR related information within the City's personnel system and other applicable systems. Responsible for ensuring all absence related programs are documented, applied consistently, timely, and efficiently, and all other HR-related information is updated and entered correctly.
Evaluates work processes to determine strategies and programs that provide greater productivity and efficiency of department functions. Proactively identifies and implements process improvements on an ongoing basis.
Documents processes and procedures to mitigate risk, reduce errors and omissions exposure, minimize audit flags and ensure consistency of practices.
Oversees the creation and delivery of reports for local, state, and federal regulatory requirements while following and maintaining the Operations and Compliance Calendar.
Leads and manages HR professionals, particularly those on the Safety & Total Absence Management team in the efficient and quality delivery of HR methods, programs, and policies.
Creates, reviews and audits various tracking systems on a regular basis to ensure data integrity.
Through periodic benchmarking, evaluates and compares existing City programs with those of other employers by analyzing plans, surveys, and other sources of information.
Plans, develops, and/or participates in area and industry surveys as well as periodic audits and utilizes that information to implement comprehensive improvement of the policies and programs within the manager’s responsibility.
Analyzes results of surveys and audits and develops recommendations for review by management.
Manages, oversees and administers relevant contracts and billing, maintains positive relationships with vendors, researches, prepares, and evaluates requests for proposals (RFPs), statements of work (SOWs) and independent cost estimates (ICEs) for procurement of related vendor services from outside vendors, and contracts and liaises with vendors and contractors.
Analyzes current programs, evaluates usage, services, invoicing, coverage, plan experience, and competitive trends in Occupational Health programs, and provides recommendations regarding program enhancement and cost control.
Ensures plans and programs align with the City's strategies and goals and are well documented
Develops and executes change management and communication strategies to ensure all parties are fully informed of plan and program changes and improves employee understanding.
Oversees and ensures the accuracy and timely updating of all TeamNorfolk website documents relating to Occupational Health.
Conducts meetings/trainings ensuring consistency and understanding of all policies, plans, methods, resources and procedures employed to optimize safety programs, compliance with state and federal regulations, and City-wide Occupational Health policies.
Advises and counsels management and employees on existing safety and absence management programs and compliance.
Leads or assists with special projects; and performs other duties as required.

Education/Experience

Work requires specialized knowledge in a professional or technical field. Work requires a professional level of knowledge of a discipline equivalent to that which is acquired in a Bachelor's degree-level of study or equivalent.

Five years of experience in specialty area such as occupational health and safety as well staff development.

The preferred applicant will possess:

Three (3) years of experience in a Human Resources Management role.
Documented skills in HRIS data reporting and analytics.
SHRM-CP or SHRM-SCP (or PHR/SPHR) Certified, or graduate degree highly desired.
Certified Employee Benefits Specialist (CEBS) Certification highly desired.

Additional Information & Requirements

Consideration for an interview is based solely on the information provided within this application. Your responses to the supplemental questions will be reviewed and verified with the information you provide in the body of your application.

To check the status of your application, refer to your GovernmentJobs.com account for the latest update.

Applications must include complete work history, including periods of unemployment if applicable. Writing "See resume" with no other information is considered an incomplete application and will not be considered.

Please include Cover Letter and Resume when submitting an application.

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