Office Admin

Job Summary

We are seeking a highly organized and exceptionally detail-oriented Office Administrator to join our dynamic social media agency in Muscat. The ideal candidate will be the central pillar of our office, responsible for ensuring the seamless execution of all administrative, financial, and HR support operations.

This role is critical for maintaining a productive and positive work environment. You will be instrumental in supporting our creative team by managing day-to-day operations with professionalism, integrity, and efficiency.

Key Responsibilities:

Financial Administration:

• Process and maintain monthly payroll statements, including the collection and accurate verification of employee attendance data.
• Accurately enter daily and weekly incoming invoices into the company’s financial systems.
• Track and follow up on incoming and outgoing payments, including specialized warranty checks, to ensure timely processing and recording.
• Follow up on delayed payments as directed to ensure stable cash flow.
• Follow up on quotations as directed to ensure better conversion rates.

HR & Confidential Records:

• Maintain and manage sensitive employee records, including passports, ID cards, and employment contracts, with strict adherence to confidentiality protocols.
• Coordinate with the company's medical insurance providers, assist employees with inquiries, and process claims as needed.

Required Qualifications and Skills:

• Proven experience in an Office Administrator, Administrative Assistant, or similar role, preferably with exposure to accounts payable, payroll, or general financial administration.
• Exceptional integrity and discretion are essential when handling sensitive financial and employee information.
• Meticulous attention to detail and a high level of accuracy, particularly in data entry and record-keeping.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with accounting software or ERP systems is highly desirable.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet tight deadlines without direct supervision.
• Strong verbal and written communication skills in both English and Arabic.
• A proactive approach to problem-solving and the ability to work independently.

Job Types: Full-time, Permanent