Office Admin

Dsquares specializes in offering loyalty programs that bring our clients closer to their consumers. Through our different range of solutions, we deliver end-to-end experience, managing and executing all technical, operational, and commercial aspects of our customers’ loyalty programs. From full loyalty programs, couponing solutions to interactive directory services, coupled with an extensive network of merchants, Dsquares serves some of the most loved brands in the region.

Our People are our Brand - Developing seamless loyalty solutions is only possible when we’ve got a great team on our side. Our culture is open and empowering. If you are passionate and driven, you will fit right in.

About the role:

We are currently seeking a highly organized and detail-oriented Office Administrator to join our HR department at Dsquares. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office and providing administrative support to our HR team.

Duties & Responsibilities:

• Handle employee inquiries and provide information regarding Administration policies and procedures.
• Assist in organizing company events and employee engagement activities.
• Organize office meetings, and training sessions, including catering and logistics.
• Coordinate travel arrangements and accommodations for employees.
• Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff.
• Maintain office supply inventory, placing orders as needed ensuring inventory is well stocked, and managing vendor relationships.
• Process invoices, managing petty cash, and assisting with expense tracking and budget management.
• Maintain records for all office expenses and submit reports to the finance department.
• Act as the primary point of contact for office related inquiries, providing information and assistance to visitors and staff.
• Coordinating and managing appointments, meetings, and rooms schedule in order to prevent duplicate bookings.
Assist in organizing company events & employee engagement activities

Requirements

• Required Education: Bachelor's degree (BSc.)
• 1-2 Years of experience as an Office Administrator or similar role
• Proven work experience as an Office Administrator or similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.

Benefits

• Private Medical Insurance & life cover.
• Transportation & Mobile Allowance Benefit.
• Annual profit share.
• Hybrid working environment.
• Inclusive working environment with enhanced maternity and paternity benefits.
• Work and organizational culture which values learning.
• Regular perks such as company social, wellbeing & CSR events.
• Your Birthday Off.
• Extra day of leave for every year of completion.