Office Admin & Receptionist

JOB OBJECTIVE:

To provide efficient administrative and front-desk support by managing daily office operations, handling communications, and ensuring a professional and welcoming environment for employees, clients, and visitors. The role aims to support HR & Admin functions and contribute to the smooth running of the office administration job.

MAJOR DUTIES AND RESPONSIBILITIES:

• Act as the first point of contact for visitors, clients, and employees; manage reception desk and phone lines.
• Handle incoming/outgoing calls, emails, and correspondence in a professional manner.
• Maintain office supplies inventory and place orders as required.
• Support HR & Admin team with documentation, filing, and employee coordination.
• Assist in scheduling meetings, interviews, and maintaining appointment calendars.
• Ensure proper visitor registration, gate pass issuance, and access control in compliance with company and JAFZA policies.
• Coordinate courier services, mail distribution, and general office logistics.
• Support event coordination, staff engagement activities, and internal communications.
• Provide travel desk support: assist employees with ticket booking, hotel reservations, and travel coordination as per company policy.
• Handle office admin petty cash, maintain accurate records, and prepare expense reports for approvals.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Human Resources, or a related discipline (preferred).
• Minimum 3 years of proven UAE work experience in office administration, reception, or customer service roles.
• Experience in coordinating with multiple departments and handling confidential information.
• Familiarity with processes of employee records is an advantage.
• Strong understanding of professional etiquette and corporate communication.

REQUIRED SKILLS:

• Excellent verbal and written communication skills (English & Arabic both required).
• Strong interpersonal and customer service skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Organizational and multitasking ability with attention to detail.
• Professional appearance, punctuality, and confidentiality.
• Ability to work independently and handle pressure in a fast-paced environment.
• Having a driving licence and a car is an advantage.

Job Type: Full-time