Office Admin/Finance Coordinator

Job Overview

We are seeking a highly proactive, detail-oriented, and efficient Office Coordinator to support our executive team and oversee daily administrative functions. This role blends traditional coordination duties with finance-related responsibilities, including billing and invoicing, so a background in finance is essential. The ideal candidate will have strong organizational and follow-up skills, excellent communication, and the ability to manage tasks independently.

Key Responsibilities

• Follow-Up & Task Management: Track open tasks, deadlines, and communications across departments—follow-up is the most critical skill for this role.
• Meeting & Calendar Coordination: Schedule and manage internal and external meetings, factoring in time zone differences.
• Communication Management: Draft and respond to emails, coordinate with clients and vendors, and manage executive correspondence.
• Office Administration: Maintain organized records, documentation, and support internal operations.
• Billing & Invoicing: Prepare and send invoices, manage billing cycles, and coordinate with the finance team for reconciliations.
• Coordination & Workflow Oversight: Act as a bridge between departments to ensure smooth and timely execution of projects.
• Meeting Support: Take shorthand notes, prepare agendas, and follow up on action items

Qualifications & Requirements

• Education:
• Bachelor’s degree in Business Administration, Finance/Accounting or similar.
• Experience with Quickbooks, Stripe, Slack is preferred

Experience:

• 2–3 years of experience in an office coordination or executive support role, ideally with exposure to finance functions.

*

Skills:

✅ EXCELLENT FOLLOW-UP SKILLS – Must consistently stay on top of open items and deadlines.

✅ Proficiency in Microsoft Office (Excel & Word), Google Workspace, and project management tools.

✅ Working knowledge of basic billing, invoicing, and financial coordination.

✅ Strong verbal and written English communication skills.

✅ Shorthand skills for note-taking and meeting documentation.

✅ Strong time management and multitasking abilities.

✅ Proactive & detail-oriented, with strong organizational and problem-solving skills.

✅ Tech-savvy and adaptable to new tools and platforms.

✅ Comfortable working during US business hours (Afternoon/Night Shift).

• Salary: 40,000 - 60,000
• Timings: 1:00PM - 9:00PM
• Location: Bahria Phase 7

Job Type: Full-time

Pay: Rs40,000.00 - Rs60,000.00 per month

Work Location: In person