Office Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is the heartbeat of our daily operations, ensuring smooth office management, exceptional customer service, and efficient administrative support. You will handle a variety of clerical tasks, manage multi-line phone systems, and assist with bookkeeping, invoicing, job costing and data entry. Your proactive approach and excellent organizational skills will help create a welcoming environment and keep our office running seamlessly. If you thrive in a fast-paced setting and possess strong computer literacy, this is your opportunity to make a meaningful impact for this small business!

Duties

• Perform data entry, filing, and proofreading tasks to maintain accurate records and ensure document quality
• Utilize Microsoft Office Suite (Word, Excel, Outlook), Microsoft 365, One Drive, and Google Workspace tools for various administrative functions
• Handle clerical responsibilities such as photocopying, scanning, mailing, and organizing files for easy retrieval
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer support by addressing inquiries promptly and maintaining positive communication with clients and team members

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong skills using QuickBooks
• Excellent organizational skills with keen attention to detail and accuracy in proofreading and data entry
• Bilingual abilities are highly valued to assist diverse client needs
• Prior experience working in a construction related office is desired.
• Demonstrated ability to handle multiple tasks efficiently while maintaining professionalism and positive attitude
• Exceptional time management skills to prioritize responsibilities effectively

Join BLC 's team as Office Administrative Assistant where your enthusiasm for organization and customer service will drive our success! We are committed to supporting your growth within a lively environment that values dedication, efficiency, and teamwork. This paid position offers an exciting opportunity to develop your skills while contributing to an energetic workplace dedicated to excellence.

Pay: $35.00 - $40.00 per hour

Work Location: In person