Office Administrative Assistant

Coast Restaurant Group is a local restaurant group with three brands, Clearwater, Barge Inn Tavern, and Rise. We are looking for a detail‑oriented, highly reliable Corp Office Administrative Assistant to support our back‑office operations.

This part‑time role (approx. 15–20 hours/week) is based in our Newport office and focuses on:

• Keeping employee files accurate and up to date
• Supporting payroll processing and verification
• Acting as a general administrative assistant for projects, copying, research, and other tasks
• We also use AI tools to improve efficiency in day-to-day work. You don’t need prior experience, but you should be comfortable learning and using new tools

We’re also very focused on culture and vibe. You’ll be working closely with a small, fast‑moving team, so we need someone who:

• Even-keeled and adaptable in a dynamic, fast-paced environment
• Welcomes direct, candid communication and uses feedback productively
• Handles pressure well and maintains a professional, positive demeanor

You’ll work closely with our leadership and accounting team but will spend a lot of time working independently, owning your tasks from start to finish.

Key Responsibilities

• Employee file management & HR admin (non-HR decision-making)
• Payroll support
• General office & administrative support (copies, research, errands, projects, etc.)

What We’re Looking ForSkills & Experience

• Very Comfortable using computers and basic software:
• Email & Calendars & Teams
• Spreadsheets
• Word processing
• Comfortable using AI tools. - Or willing and eager to learn.
• Draft documents, check wording, or summarize information
• Help with basic research and organizing information
• Support day‑to‑day office tasks
• Prior experience in any of the following is a plus (but not required):
• Office administration
• Bookkeeping or payroll support
• Restaurant/hospitality operations

Who You Are / Work Style

• Even-keeled and adaptable in a dynamic, fast-paced environment
• Welcomes direct, candid communication and uses feedback productively
• Handles pressure well and maintains a professional, positive demeanor
• Flexible and okay with unpredictability: some days are quiet and repetitive, others have last‑minute projects or urgent deadlines
• Very strong attention to detail and accuracy with numbers and documents
• Able to work independently in a quiet office and manage your own daily to‑do list
• Organized, methodical, and comfortable with repetitive tasks like filing and data checks
• Willing to jump in and help with “random” admin projects (copying, research, prep work, one‑off tasks) when needed
• Discreet and professional with sensitive/confidential information (wages, employee data, HR paperwork)
• A collaborative team player who wants to be part of a healthy, low‑drama office culture

Physical & Practical Requirements

• Able to lift 50lbs on occasion
• Comfortable with bending, filing, and climbing stairs (our locations, storage and offices involve stairs)
• Valid driver’s license, insurance, and reliable vehicle for local errands

Schedule & Hours

• Approximately 15–20 hours per week
• Core hours likely weekdays, late morning to early afternoon (e.g., around 10:00 a.m. – 2:00 p.m.), with:
• Slightly earlier/later days as needed during payroll weeks
• Exact schedule to be confirmed based on business needs and candidate availability

Pay: From $20.00 per hour

Work Location: In person