Office & Administrative Coordinator

All applicants must submit both a cover letter (with salary request) and resume.

About us:

Highland is a dynamic full-service development firm that exists to create residential, commercial, and industrial sites that help people and communities flourish. The organization manages multiple entities, including a non-profit that fosters collaboration in the faith community.

Overview:

Highland is seeking a highly organized and service-oriented Office & Administrative Coordinator to be the central hub of our workplace. In this servant-leader role, you will ensure the smooth daily operation of our office by coordinating administrative functions, supporting company leadership, coordinating meetings and events, and maintaining a professional and welcoming environment for employees and guests. The ideal candidate is resourceful and detail-oriented with excellent communication skills and thrives in a fast-paced professional setting. This position plays a key role in supporting our team’s productivity and ensuring the office runs efficiently for the firm’s success. The Office & Administrative Coordinator reports to the Chief of Staff.

Key Responsibilities:

· Act as the primary point of contact for office coordination, including welcoming guests, managing supplies, sorting mail, and maintaining daily operations.

· Provide high-level administrative and executive support to leadership and staff.

· Organize company meetings and events, including coordinating catering and logistics.

· Oversee the guest experience by preparing meeting spaces and managing incoming calls.

· Draft and manage professional correspondence.

· Support additional office needs in alignment with organizational priorities.

· Assist with light legal and financial tasks such as data entry, document filing, and compliance.

· Maintain legal documents, including HOAs, operating agreements, and amendments.

· Conduct research on historical community data to support new project development.

· Review and edit leases, letters of interest, and purchase agreements.

· Register new business entities, apply for tax IDs, and manage dissolutions as needed.

· Provide notary services.

· Manage annual file rotations in accordance with record retention policies.

· Reconcile credit card receipts and maintain accurate records.

· Make in-person bank deposits.

· Prepare and distribute quarterly investor updates.

· Assist with employee and tenant file maintenance and quality control.

· Monitor and maintain tenant certificates of insurance.

· Send required notifications to commercial tenants.

· Perform data entry into Propertyware and QuickBooks.

· File government reports and support other administrative tasks as assigned.

All applicants must submit both a cover letter (with salary request) and resume.

Qualifications:

o Office management experience is required.

o Experience with MS Suite (Word, Excel, Outlook, Teams, etc.) is required.

o Active notary license is preferred.

o Paralegal experience is preferred.

o Bookkeeping experience with QuickBooks, Propertyware is a plus.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• On-the-job training
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person