Office Administrator

In Office Position

Company Overview

My Office Apps Inc. (MOA) is a leading software provider based in Irvine, California. We specialize in the design and development of efficient and cost-effective cloud-based ERP software solutions. Our mission is to empower businesses with innovative tools that enhance productivity and streamline operations.

Job Summary

We seek a highly motivated, go-getter Administrative & Operations Coordinator to support our executive team, assist with marketing and social media efforts, oversee customer onboarding, manage accounting tasks, and keep projects on track. The ideal candidate thrives in a fast-paced environment, takes initiative, and is always looking for ways to improve processes. You will play a crucial role in ensuring the smooth operation of our office and business processes.

Key Responsibilities

• Executive Assistance: Provide administrative support to executives, including scheduling, correspondence, and task management.
• Project Coordination: Take ownership of project timelines, proactively solve issues, and ensure deadlines are met.
• Marketing & Social Media Support: Assist in content creation, scheduling posts, monitoring engagement, and supporting marketing campaigns.
• Customer Onboarding: Help onboard new clients, ensuring they receive the necessary training and documentation.
• Accounting Support: Handle invoicing, expense tracking, financial reporting, and liaise with the accounting team as needed.
• Data Management & Excel Proficiency: Utilize Excel for data analysis, reporting, and organizing key company information.
• Operational & Office Duties: Oversee general office tasks, manage documentation, and provide operational support to ensure a well-run workplace.
• Communication & Coordination: Act as a liaison between departments, vendors, and customers to ensure smooth operations.

Qualifications & Skills

• Degree in accounting, business, or related field preferred
• A self-starter with a proactive, problem-solving mindset.
• 3+ years of experience in administrative, operations, or project coordination roles.
• Strong organizational and multitasking abilities.
• Excellent Excel skills (Pivot Tables, VLOOKUP, data analysis).
• Strong communication and interpersonal skills.
• Experience with marketing, social media management, or content creation is a plus.
• Basic accounting knowledge (QuickBooks or similar tools preferred).
• Ability to think ahead, anticipate challenges, and take action without constant direction.

Benefits/Perks:

• Competitive salary based on experience.
• Opportunities for career growth and professional development.
• Health, dental, and vision insurance options.
• Paid time off and company holidays.
• Our office location offers a variety of amenities to help you stay well and enjoy your workplace.
• On-site Yoga Studio
• Full-service Gym with Shower Facilities
• Wellness Room
• On-Site Café
• Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green
• Game Room & Lounge
• EV charging station on site
• Job Type: Full-time In-Office position (No remote)

Weekly Hours: 30-40 hours per week, Monday to Friday

Compensation: $20.00 - $25.00 per hour

Join our dynamic team and be part of an innovative company that offers cutting-edge ERP SaaS solutions to businesses worldwide. As an Admin, you can significantly impact our company's growth while gaining career development opportunities. Apply now and help shape the future of ERP software sales in the SaaS industry!

If you are ready to take on a pivotal role in a fast-paced environment and contribute to our success at My Office Apps Inc., we invite you to apply today!

Qualifications

• Office management
• Office experience
• Clerical experience
• Driver's License
• Professional In Human Resources

Qualifications

• Non-CDL Class C
• CDL
• Food Handler Certification
• CPR Certification

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Work Location: In person