Office Administrator

Job Summary

The office Admin acts mainly as the GM’s personal assistant and shall perform a variety of administrative tasks and support SEL staff to work efficiently.

Roles and Responsibilities

• Acting as the point of contact among department heads, employees, clients, visitors, and other external partners.
• Managing the reception area, including greeting visitors, answering phone calls, responding to emails, and receiving all the company’s shipments.
• Making Travel arrangements for GM, Managers and invited guests.
• Overseeing travel arrangements for Sysmex staff.
• Oversea Jeddah office admin assistant
• Coordinating facility management in office locations.
• Supporting indoors and outdoors company events.
• Planning for company events and ensuring Sysmex staff participate in external events.
• Contracting with third parties like travel agencies, couriers, and suppliers.
• Managing a team of office helpers and overseeing their leaves and expenses.
• Participate in employee happiness activities like office celebrations, recognition, and gifts.
• Attending non-confidential meetings with the GM and being in charge of Minutes of meeting and follow-up with involved parties.
• Managing office stock of giveaways, promotional materials, and other occasional items.
• Overseeing and maintaining office stationaries and ensuring their proper functioning.
• Managing office budgets and expenses.

Qualifications

• Bachelor’s degree.
• Proficiency in all Microsoft Office applications.
• English language fluency.
• Well-Organized
• Advanced Time Management Skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Accountability and attention to details
• Multi-tasking Skills.
• Interpersonal Skills.

About Sysmex LLC

Sysmex Corporation supports healthcare professionals around the world in lighting the way with diagnostics by providing a broad range of medical diagnostic products and solutions. In the fields of Haematology, urinalysis, hemostasis, life science, flow cytometry, essential healthcare and immunochemistry, we combine highly dependable, multi-functional and easy-to-operate instruments, a variety of reagents and software, plus reliable service and support.

Sysmex LLC, located in Riyadh, Saudi Arabia, is a subsidiary of the Sysmex Corporation from Kobe, Japan. From our Riyadh offices, we serve our customers in Saudi Arabia and support healthcare professionals by providing medical diagnostic products, solutions and services.

International Reputation

Sysmex ranks among the top diagnostic companies, being a world leader in haematology diagnostics and services. Globally, the company operates in more than 190 countries and regions around the world and employs more than 10,000 people.

The company's net sales at the fiscal year ended March 2022 were 2.79 € billion (¥363.7 billion: €1=¥130), with the EMEA region accounting for 27.9% of that amount.