Office Administrator

Job Summary

We are looking for a responsible and proactive Admin Executive to manage day-to-day office maintenance, vendor coordination, and general administrative operations. The role ensures smooth functioning of office facilities and supports overall workplace efficiency.

Key Responsibilities Office Maintenance & Upkeep

• Ensure cleanliness and maintenance of office premises
• Coordinate with housekeeping staff
• Supervise repairs, electrical, plumbing, and facility issues
• Monitor and maintain office infrastructure

Vendor & Service Coordination

• Liaise with maintenance vendors and service providers
• Coordinate AMC (Annual Maintenance Contract) services
• Track vendor invoices and service schedules
• Negotiate basic service terms where required

Inventory & Supplies Management

• Monitor office supplies (stationery, pantry, cleaning materials)
• Raise purchase requests and manage stock levels
• Maintain asset register for office equipment

Facility & Security Support

• Oversee office access control and visitor management
• Ensure safety protocols are followed
• Maintain fire safety and compliance documentation

Administrative Support

• Maintain office records and documentation
• Support HR/admin in onboarding logistics
• Assist management with basic coordination tasks

Required Skills & Qualifications

• Graduate in any discipline
• 2–5 years experience in admin / facility management
• Strong organizational skills
• Basic knowledge of MS Office
• Good communication and vendor handling ability
• Problem-solving mindset
• Ability to multitask and respond quickly

Preferred Attributes

• Experience handling multiple vendors
• Basic knowledge of maintenance contracts
• Cost-conscious approach
• Reliable and detail-oriented

Performance Indicators

• Zero major facility downtime
• Timely vendor coordination
• Controlled administrative expenses
• Clean and well-maintained office environment

Job Type: Full-time

Pay: ₹8,086.00 - ₹15,037.87 per month

Work Location: In person