OFFICE ADMINISTRATOR

Summary

The Office Administrator is responsible for overseeing daily office operations while providing basic bookkeeping and administrative support. This role ensures the office runs efficiently, financial records are accurately maintained, and customers, employees, and managers receive timely assistance.

Essential Duties And Responsibilities

• Manage day-to-day office operations, including supplies, vendors, mail, and general office organization.
• Serve as a point of contact for employees, customers, and managers.
• Perform basic bookkeeping functions.
• Deposit checks using the check scanning system.
• Prepare reports, spreadsheets, and documentation as needed.
• Maintain records, both electronic and paper, ensuring accuracy and confidentiality.
• Support team with administrative tasks as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Working knowledge of basic bookkeeping principles.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software such as QuickBooks or similar preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Education and/or Experience

• High School Diploma or GED, and 2+ years of experience in an office administrator role, customer service role or a related field; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear and sit at a desk working on a computer for multiple hours a day. The employee is occasionally required to walk; use hands to handle, or touch objects, tools, or controls. Specific vision abilities required by this job include close vision.

Work Environment

Remote Status: On-site 10306 Douglas Ave, Urbandale, IA 50322

Travel Requirements: Occasionally travel within 30 miles of the office.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually quiet.