Office Administrator

Roles & Responsibilities.

1. Office Operations & Administration

• Manage day-to-day office operations to ensure smooth workflow
• Maintain office files, records, and documentation (physical & digital)
• Handle incoming calls, emails, and visitor coordination
• Monitor office supplies and place purchase requests when required
• Coordinate with vendors, suppliers, and service providers

2. Documentation & Record Keeping

• Prepare, update, and maintain correspondence, reports, and memos
• Organize contracts, LPOs, invoices, and company documents
• Ensure proper filing and easy retrieval of records
• Assist in preparing proposals, quotations, and submissions

3. HR & Staff Support

• Maintain employee records, attendance, and leave tracking
• Assist with onboarding and offboarding documentation
• Coordinate staff timesheets and support payroll preparation
• Handle staff communication and office notices

4. Finance & Basic Accounting Support

• Assist in invoice preparation and follow-up
• Maintain petty cash records and expense tracking
• Coordinate with accounts department for payments and collections
• Support audit and financial documentation when required

5. Coordination & Communication

• Act as a point of contact between management, staff, and clients
• Schedule meetings, prepare agendas, and record minutes
• Follow up on internal and external action items
• Coordinate travel, accommodation, and meeting arrangements

6. Compliance & Office Policies

• Ensure office procedures and policies are followed
• Support compliance with company and regulatory requirements
• Maintain confidentiality of company and employee information

7. General Support

• Assist management with administrative tasks as assigned
• Support project teams with documentation and coordination
• Perform other duties related to office administration as required

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month