Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and keep our daily operations running smoothly. In this vital role, you will serve as the backbone of our office environment, managing administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across departments. Your proactive approach and excellent communication skills will ensure an efficient, welcoming, and productive workplace. This position offers an exciting opportunity to develop your leadership abilities while contributing to the overall success of our organization.

Duties

• Manage daily office operations, including front desk responsibilities, multi-line phone systems, and greeting visitors with professional phone etiquette.
• Coordinate calendars and schedule management for executives and team members to optimize productivity.
• Oversee vendor management by liaising with suppliers, service providers, and contractors to ensure timely delivery of services and supplies.
• Assist with human resources functions such as onboarding new staff, maintaining employee records, and supporting training & development initiatives.
• Handle bookkeeping, budgeting, payroll processing using QuickBooks or similar software, and perform basic clerical tasks like filing and document organization.
• Support event planning efforts for company meetings, training sessions, or community outreach activities to foster team engagement.
• Supervise administrative staff or interns when applicable, providing guidance on office procedures and workflow improvements.

Qualifications

• Proven experience in office management or administrative roles within a professional environment.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, and clients.
• Demonstrated proficiency with QuickBooks for bookkeeping and payroll tasks.
• Experience in event planning, vendor management, and calendar management is highly desirable.
• Knowledge of human resources practices including onboarding, training & development, and employee record maintenance.
• Familiarity with medical office management or healthcare-related administrative functions is a plus.
• Supervising experience or team management skills that promote a collaborative work environment. Join us as an Office Administrator to play a pivotal role in creating an organized, efficient workplace where every team member can thrive! We value proactive individuals who are eager to contribute their skills toward building a positive office culture while supporting daily operations seamlessly.

Job Type: Part-time

Pay: $18.00 - $27.72 per hour

Work Location: Hybrid remote in Omaha, NE 68114