Office Administrator

Position overview

The Office Administrator assists other City Greens Market staff with administrative and operational tasks. In this role, you will be the backbone of our daily operations, keeping City Greens Market organized, our operations streamlined, and our Market compliant in essential ways to help us effectively serve our mission.

Key responsibilities

Processes

• Maximize office efficiency by developing (where needed) and implementing administrative systems and streamlining processes.
• Uphold all City Greens policies and procedures.

Operations

• Manage and order office and market supplies.
• Ensure market equipment and technology is maintained.
• Coordinate other basic maintenance tasks as needed (i.e. changing lightbulbs, changing batteries, keeping walkways clear in inclement weather).
• Support human resources activities such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives
• Work with Market staff to keep City Greens up-to-date and in compliance with all business, health, and building codes and certifications.

Record Keeping

• Maintain organized filing systems—both digital and physical—and ensure confidentiality of sensitive information.
• Keep membership information up-to-date in our CRM.
• Run data reports as needed on members, sales, volunteer hours, etc.
• Prepare and review reports as needed for bookkeeping, grant compliance, donor engagement, and/or strategic partner initiatives.

Bookkeeping and Financial Tasks

• Make bank deposits as needed.
• Pay invoices weekly via debit card, check, or online bill pay.
• Handle bookkeeping and basic bookkeeping tasks using QuickBooks or similar accounting software to maintain accurate financial records
• Assist with payroll processing, budgeting, and expense tracking to ensure financial accuracy and compliance.

Qualifications

• Strong organizational and interpersonal skills.
• Exceptional time management.
• Proficiency with spreadsheets, Quickbooks, Google Drive, and Microsoft Office Suite.
• Preferred: Experience coordinating events, meetings, or large-scale projects such as conferences or company gatherings

Compensation and benefits

• Hourly pay is $22-24, depending on experience.
• Paid vacation, sick leave, and holidays.
• Supportive, mission-driven workplace.

We highly encourage candidates from diverse backgrounds and experiences to apply. City Greens Market does not discriminate on the basis of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex/gender, gender identity, marital status, familial status, military or veteran status, sexual orientation, medical condition, pregnancy, genetic information or predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by applicable federal, state, or local laws.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in St. Louis, MO 63110