Office Administrator

Job Summary
We build things. Big things. And just like any great construction project, what happens behind the scenes matters just as much as what happens in the field. That's where you come in.

We're looking for an Office Administrator who is the kind of person that walks into a room and makes it better — someone with energy, a genuine desire to help, and an almost unreasonable love of organization. You'll be the first face our visitors see and the first voice they hear, which means first impressions are literally your job.

This is a support role at its core, but "support" here means a lot. You'll keep our small but busy office running smoothly, back up our project administrator team when they need it, and find ways to add value before anyone even has to ask. Our owner is not a micromanager — we'd rather invest in someone sharp and self-motivated than spend our days checking in on tasks. If you thrive when given ownership and autonomy, you're going to love it here.

What You'll Do:

Front Desk & First Impressions

• Own the front desk — greet visitors warmly, accept and route deliveries, and answer incoming calls with professionalism and a smile (yes, people can hear a smile)
• Create a welcoming, polished office environment that reflects the quality of our work
• Manage incoming and outgoing mail and correspondence

Office Operations

• Keep office supplies and the kitchen stocked and organized — if the coffee is gone and no one knows it, that's on you (we're kidding... kind of)
• Manage vendor relationships for office equipment, supplies, and services
• Maintain utility accounts and pay bills for the office
• Monitor and maintain the company's Dun & Bradstreet business number, identifying and resolving any discrepancies
• Ensure the office space is consistently tidy, organized, and guest-ready
• Coordinate with outside vendors on office maintenance, as needed

HR & People Support

• Assist with HR-related tasks as directed, including benefits administration during open enrollment

Events & Culture

• Plan and execute company events — from holiday parties to team lunches — with the kind of enthusiasm that makes people actually look forward to them
• Coordinate meeting logistics (not needed often), including scheduling, room setup, catering, and materials
• Support business events and client visits from planning through execution

Project Team Support

• Assist project administrators in coordinating materials, communications, and logistics for field projects as needed
• Serve as a reliable backup for project administrators when coverage is needed

General & As-Needed

• Proactively identify gaps and inefficiencies in office processes and propose improvements
• Handle additional duties as they come up — and in a construction office, they will come up

Skills & Abilities

• Excellent verbal and written communication — you're clear, professional, and personable in every interaction
• Legendary organizational skills and attention to detail — your desk is neat, your files are labeled, and your inbox is under control
• Strong time management with the ability to juggle competing priorities without dropping the ball
• High level of autonomy — you don't wait to be told what needs doing; you already see it and handle it
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Professional demeanor and discretion when handling confidential information
• A positive, high-energy attitude that elevates the people around you

Qualifications

• High school diploma or equivalent required
• Minimum 3 years of administrative or office management experience
• Experience in a construction, real estate, or project-based environment is a plus — but not required if you're a fast learner

Physical Requirements

• Primarily desk-based with extended periods working at a computer
• Ability to lift up to 15 pounds occasionally (we're talking supply deliveries, not drywall)

Note to Candidate: This is not intended to be an all-inclusive list of responsibilities, and some of the duties listed above may not be part of your day-to-day immediately. This description is meant to represent the full scope of the role over time. We'll work together to define what makes sense as you settle in.

Pay: $22.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person