Office Administrator

Element Worx is looking for a highly organized and motivated Office Administrator to support our operations, finance, and project teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys improving systems, and wants to play a key role in helping a growing construction company scale.

About Us

Element Worx Inc. is a tight-knit general contracting company based in Kalispell, Montana. Founded in 2021, our team of five delivers high-quality residential and commercial construction projects across the Flathead Valley. Each year, we take on a select handful of custom homes and a mix of commercial projects—from ground-up builds to tenant improvements—allowing us to stay hands-on and deliver exceptional craftsmanship on every job and develop close relationships with our clients. Whether it’s custom homes, remodels, or commercial build-outs, we approach every project with integrity and a commitment to exceeding expectations. Join our growing crew and build something great in the Flathead!

What You’ll Do

Accounting & Payroll

• Process payroll accurately and on time
• Manage Accounts Payable and Accounts Receivable
• Enter and reconcile financial data in QuickBooks
• Prepare basic financial reports and assist with job costing

Construction Project Support

• Serve as the administrative lead for Buildertrend
• Enter change orders, purchase orders, schedules, and project updates
• Maintain permits, contracts, insurance certificates, and subcontractor paperwork
• Support project managers with administrative project needs

Office Administration

• Maintain well-organized digital and physical file systems
• Manage office supplies, subscriptions, equipment, and vendor accounts
• Create and improve standard operating procedures (SOPs)
• Assist with scheduling, internal communication, and new hire onboarding

Leadership Support

• Prepare documents, manage data entry, and track outstanding items
• Create simple dashboards, spreadsheets, and reports for leadership visibility

What We’re Looking For

• 2+ years of administrative or accounting experience (construction experience preferred)
• Experience with QuickBooks and Buildertrend (or similar construction software)
• Understanding of AP/AR and payroll processes
• Highly organized, detail-oriented, and proactive
• Strong communication skills and ability to handle multiple priorities
• Tech-savvy and comfortable improving processes and systems

Why You’ll Love Working With Us

• Join a small, supportive team where your work truly matters
• Help shape operations as our company grows
• Opportunity to learn the construction industry and expand your responsibilities
• Collaborative environment with room for advancement

Benefits

• $23.00 - $26.00 / Hour
• Health Insurance Options
• PTO

Pay: $23.00 - $26.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person