Office Administrator

Job Overview

We are seeking a highly organised and efficient Office Administrator to join our HVAC team on a part-time basis (16 hours per week). The successful candidate will play a key role in supporting the day-to-day coordination of site activities, job scheduling, and office administration.

This role involves managing work schedules, assisting with job planning, supporting engineers in the field, and ensuring all project information is kept accurate and up to date. You will also support general office duties and help maintain clear communication between office staff, site teams, and clients.

This is an excellent opportunity for someone who is organised, practical, and interested in working within a busy HVAC and construction environment.

Responsibilities

• Scheduling and updating work programmes and engineer diaries
• Managing job schedules using planning software/apps
• Coordinating daily and weekly work schedules for site teams
• Communicating job details to engineers and project managers
• Tracking job progress and updating job status information
• Organising and maintaining project files, records, and documentation
• Assisting with general office administration (emails, calls, filing, scanning)
• Preparing job sheets, reports, and basic progress updates
• Supporting coordination between office staff, site teams, and clients
• Maintaining accurate and up-to-date job information on systems

Experience

• Previous office, scheduling, or coordination experience is desirable but not essential
• Confident using smartphones, apps, and basic scheduling systems
• Strong organisational skills
• Good communication skills, both written and verbal
• Ability to work independently
• Comfortable working in a fast-paced, reactive environment
• Experience in construction, HVAC, or engineering environments is an advantage

What We Offer

• Part-time role (16 hours per week) with flexibility
• Hybrid working arrangement
• Key role in supporting live HVAC projects and site operations
• Opportunity to grow within a busy and expanding company
• Supportive team environment with full training provided

Work Location: Hybrid remote in Armagh (County Armagh)