Office Administrator

Office Administrator

Company: TheLeadingLink / Arab Link Travel & Tourism
Location: Deira, Dubai, UAE
Job Type: Full-time
Department: Administration
Working Hours: 9 hours per day, 6 days per week
Experience Required: Minimum 2 years

About the Company

TheLeadingLink and Arab Link Travel & Tourism are Dubai-based companies providing business services, travel, tourism, administrative, corporate, and client-support solutions. Our office is located in Deira, Dubai, and we are looking for a reliable and organized Office Administrator to support daily office operations, documentation, communication, and administrative coordination.

Job Summary

We are seeking a professional, well-organized, and detail-oriented Office Administrator to manage day-to-day office administration, assist management and HR, handle phone calls and visitors, maintain records, monitor office supplies, and support smooth daily operations.

The ideal candidate should have strong communication skills, good knowledge of office procedures, and the ability to manage documents, emails, spreadsheets, and administrative tasks accurately and confidentially.

Key Responsibilities

• Answer phone calls professionally, provide information to callers, take messages, and transfer calls to the appropriate person.
• Welcome walk-in guests and clients courteously and maintain a professional front-office environment.
• Draft and prepare letters, memos, reports, emails, proposals, invoices, and other business documents.
• Organize, update, and maintain paper and electronic filing systems, including staff records, company documents, business setup files, and correspondence.
• Support management with document retrieval, scheduling, email correspondence, errands, and daily administrative coordination.
• Assist HR/Admin with staff attendance monitoring, office decorum, employee files, recruitment coordination, and interview scheduling.
• Maintain office supplies, pantry supplies, cleaning materials, and related inventory.
• Monitor office cleanliness, telephone lines, internet, timesheets, petty cash, PO Box, utility bills, and other routine admin tasks.
• Assist with visa-related admin tasks, document renewals, insurance files, client files, HR files, and company records.
• Update spreadsheets, reports, ClickUp/tasks, Google Drive files, and internal systems as required.
• Report unresolved problems or operational issues to management for further action.
• Perform other administrative tasks as assigned by management.

Requirements

• Bachelor's Degree and relevant administrative training.
• Minimum 2 years of experience in office administration, secretary, receptionist, admin executive, or similar role.
• Good written and spoken English.
• Arabic speaking, reading, or writing is an advantage.
• Strong computer skills, especially Microsoft Outlook, Word, Excel, Google Sheets, and Google Drive.
• Experience using task management systems such as ClickUp is an advantage.
• Good knowledge of administrative and clerical procedures, filing systems, office coordination, and record keeping.
• Strong attention to detail and ability to handle confidential documents.
• Ability to prioritize tasks, solve problems, and work independently.
• Professional telephone etiquette and client-facing communication skills.
• Ability to work in a fast-paced office environment.

Skills Required

• Office administration
• Document control and filing
• Email and phone communication
• Customer service
• Scheduling and coordination
• Microsoft Office
• Google Sheets / Google Drive
• Report preparation
• Problem solving
• Time management
• Confidentiality
• Professional attitude

Work Environment

This is an office-based role involving desk work, telephone communication, email coordination, document handling, and interaction with clients, staff, and management.

Benefits

• Full-time employment
• UAE-based office role
• Supportive team environment
• Opportunity to work with both business services and travel/tourism operations
• Visa and employment benefits as per UAE Labour Law

How to Apply

Interested candidates may apply with an updated CV. Shortlisted applicants will be contacted for an interview.

Pay: AED4,000.00 - AED5,500.00 per month

Work Location: In person