Site Secretary - Egyptian (Male) only

To provide comprehensive HR/Admin services to work site areas and employees thereby contributing to their overall performance and the efficiency of worksite HR related issues.

• Assist with meeting minute taking as requested and distribution of notes following on from the meeting.

• Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters

• Creation of letters and reports

• Telephones - messages

• Office management and general clerical duties.

• Dealing with queries, complaints, and requests for information.

• Enabling and maintaining communications between project team members and other stakeholders.

• Assisting in the preparation of weekly and monthly reports.

• Supporting site management with day-to-day site activities such as booking deliveries.

• Work related to the company’s corporate social responsibility (CSR).

• Providing support to the commercial and planning team as required.

• Liaising with clients.

• Briefing project teams, contractors and suppliers.

• Ensure all data entered Site Diary is accurate

• Order and maintain stationary supplies and other miscellaneous office items required on site.

• Establish and maintain efficient filing and archiving system

• Coordinate PPE requirements and distribute accordingly

• Assist the HSE team in maintaining all necessary safety requirements on site, where required

• Update project site board with company newsletters etc.

• Maintaining and updating information and records such as site registers, and drawings using SharePoint.

• Receiving, capturing, collating, and distributing information.

• Document and revision control.

Job Type: Full-time

Work Location: In person