Office Administrator

Part-time Office Administrator is a key position responsible for helping manage the daily operations, administration, and communal interface of the organization. This role helps to ensure that all activities — from lifecycle events and weekly services to holidays and educational programs — run smoothly and reflect the values of a warm, respectful, and well-organized community.

Key Responsibilities

Administrative

· Oversee daily operations of the office and serve as the primary point of contact for congregants, vendors, and visitors.

· Maintain office equipment and supply inventory; manage relationships with service providers.

· Ensure confidentiality in handling sensitive member and pastoral information.

Clergy and Program Support

· Provide administrative and scheduling support to clergy, educators, and program leaders.

· Coordinate master calendar including lifecycle events such as bar/bat mitzvahs, weddings, and funerals.

· Prepare printed and digital materials for classes, and community events.

Database Management

· Maintain membership database

Communications and Community Engagement

· Prepare and distribute weekly newsletters, announcements, and updates via email and social media.

· Manage and update website and online communications.

· Assist in welcoming and onboarding new members; support volunteer and committee coordination.

Facilities and Events Oversight

· Coordinate use of facilities for internal and rented events, including caterer and tenant coordination.

· Order weekly food and supervise arrangements for special events.

Ritual and Holiday Support

· Coordinate logistics and materials for holidays, including seating, and youth programing, and special religious programming.

Requirements and Qualifications

· Minimum 5 years in administrative or management roles, preferably in a synagogue, day school, nonprofit, or religious organization.

· Familiarity with Jewish customs and modern Orthodox practices strongly preferred.

· Strong organizational, interpersonal, and communication skills.

· Ability to multitask and work independently in a dynamic environment.

· Experience with lay leadership, volunteers, and committee work.

· Personnel management and team-building skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Zoom and Canva.

· Prior experience with QuickBooks and ShulCloud highly preferred.

· Comfortable with website content management and email marketing platforms.

Work Environment

This position requires presence on-site with occasional evening or weekend responsibilities for major events, holidays, or urgent matters. The successful candidate will be an adaptable and warm professional who thrives in a mission-driven environment.

Pay: $30.00 - $40.00 per hour

Work Location: In person