OFFICE ADMINISTRATOR

• Office based with occasional meetings in and around the greater Doha area

• Managing Partner / Dept Directors

• Provide assistance in Qanect’s day to day office tasks and duties

• Ability to demonstrate strong customer service tendencies
• Competent in MS Office products, efficient in email and internet
• applications
• Demonstrate proficient problem solving and people skills
• Deliver high accuracy in work and attention to detail
• Fluent English oral and written skills required

• Degree qualification in Business Administration, Marketing & Communications or something similar.
• Minimum Experience: 1-2 years of relevant experience.
• Middle Eastern experience is an advantage.
• Spoken Arabic is an advantage.

• Accounting support
  • Deliver invoices
  • Remind clients of upcoming payments
  • Follow-up with clients regarding past due payments
  • Collect payments
• Government Liaison with PRO support company
• Database management
• HR Support / management of office Vacation & Sick Leave timetables
  Admin duties

• Source 3rd party quotations
• Procure samples
• Ensure the highest of quality standards

• Compile monthly media reports across all clients
• Manage media invitations and follow ups for events / press conferences
• Collate media kits for press events

Provide assistance to the Events Department, which may include:

• venue management
• vendor management
• rooming list management
• transportation management
• visa management
• Banquet Event Order edits
• timeline creation and maintenance
• budget creation and maintenance
• event proposal drafting
• rehearsals

• Follow all company policies and procedures and well as local laws
• Maintain confidentiality of company records and information at all times
• Maintain a professional image

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the company.

Full time, Sunday to Thursday, 8:30am to 5:30pm