Office Administrator (Accounting and HR)

Belzona Inc. is the global leading manufacturer of high-performance polymer coatings with an extensive, worldwide network of over 160 international distributors operating in over 120 countries. We are currently looking to recruit a highly organized and experienced Office Administrator to join our Florida-based team. This full-time role is ideal for a detail-oriented individual with strong financial, administrative, and HR skills who enjoys working in a professional environment.

ROLE

Based in our Doral, FL facility, this position is responsible for facilitating the day-to-day operation and ensuring the smooth functioning of our office.

ESSENTIAL FUNCTIONS (Fundamental duties necessary to achieve the objective of the position)

Financial Management:

• Bookkeeping, financial reporting, and bank reconciliations
• Calculating sales commissions
• Payroll processing (QuickBooks Payroll)
• AR/AP
• Petty cash administration
• Month-end, quarter-end, and year-end close

Office Administration:

• General office management
• Purchasing and management office supplies
• Reception duties
• Supervisory responsibilities for housekeeping and other team members

Human Resources Administration:

• Recruiting, onboarding, and employee record keeping
• Employee uniforms purchase and issue
• Organization of staff events such as staff meetings, open enrollment
• Employment law compliance, both State and Federal
• Workers’ compensation administration1099 consultant management

MINIMUM QUALIFICATIONS (Experience, education, certifications, general knowledge)

• Minimum 3 years of experience in similar role
• Proficiency with MS Office Suite (Microsoft 365),
• Knowledge of or experience with ZoHo Books, ZoHo People, Avalara, and QuickBooks Payroll
• Solid understanding of State and Federal employment laws including but not limited to FLSA, FMLA and Title VII
• Proven ability to manage 1099 contractors and workers’ compensation processes

KEY SKILLS (Knowledge, skills and abilities to perform the essential functions)

• Keen sense of the complete accounting cycle
• Time management and ability to multi-task with changing priorities, act with a sense of urgency when needed
• Strong business acumen
• Ability to work with others in a fast-paced work environment
• Excellent attention-to-detail
• Strong verbal and written communication skills
• Team player
• Ability to complete tasks quickly and accurately

Must speak and write English to a high level of competency; bi-lingual (English/Spanish) is not required but would be helpful.

BENEFITS

The successful candidate will benefit from:

• Company sponsored medical, dental and basic life insurance plans
• Optional insurance plans including vision, accident, disability, universal life
• 401(k) savings plan with generous company match
• Minimum 10 days’ vacation and 5 days’ personal time per year

If you are a proactive individual who thrives in a dynamic environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Bookkeeping: 3 years (Required)
• Human resources management: 3 years (Preferred)

Language:

• English (Required)
• Spanish (Preferred)

Ability to Commute:

• Doral, FL 33172 (Preferred)

Work Location: In person