Office Administrator Coordinator

Bravo Moving and Storage is seeking a full-time Office Administrator Coordinator to join our team in Tukwila, WA. This position provides administrative and operational support to ensure the efficient day-to-day coordination of office operations, fleet management, and logistics. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Duties and Responsibilities

Communication:

• Serve as a point of contact for customers and suppliers.
• Answer incoming phone calls and respond to inquiries in a professional and timely manner.
• Manage and respond promptly to customer and vendor emails.
• Maintain a high standard of customer service and communication.

Office Administration:

• Support HR functions:
• Maintain accurate records of crew and team member work logs (e.g., hours worked).
• Update and manage employee records within ADP.
• Order and maintain office supplies (e.g., paper, toner, cleaning supplies, etc.).
• Help ensure compliance with WUTC and DOT regulations, including vehicle safety documentation.
• Coordinate and oversee office cleaning (weekly preferred; minimum twice monthly).
• Maintain insurance records.

Operations:

• Assign and track container seal numbers.
• Manage job documentation, including printing and organizing paperwork for crews, scanning completed documents, and submitting completed paperwork.
• Order and manage warehouse materials, including tracking inventory and usage.
• Coordinate parking permits, including ordering, printing, attaching permits to barricades, and maintaining barricade inventory.
• Maintain truck maintenance schedules and inspection records.

Basic Bookkeeping:

• Prepare draft invoices for review and approval by management.
• Maintain basic financial records, including tracking revenue, expenses, and receipts.

Requirements

• 2–3 years of experience in office administration, customer service, or a related field.
• Highly organized with good attention to detail.
• Written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Customer-focused with the ability to interact professionally with customers, vendors, team members, and contribute to a respectful, professional work environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) with strong computer and basic math skills.
• Ability to work in the office at least 3 days per week.

Benefits Include

• Paid sick leave
• Two weeks of vacation per year

Bravo Moving and Storage is an Equal Opportunity Employer and values a diverse and inclusive workforce.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Paid time off

Work Location: Hybrid remote in Tukwila, WA 98188