Office Administrator- Palakkad

Company: Leveza Foods Pvt. Ltd.
Location: Alathur, Kerala
Department: Administration / Operations
Reporting to: Admin Manager / Operations Head
Industry: FMCG – Frozen Foods & Breaded Products (Manufacturing & Trading)

Job Summary:

Leveza Foods Pvt. Ltd. is seeking a reliable and organized Documentation Executive – Admin to handle administrative and documentation-related tasks. The role involves maintaining company records, managing logistics and production documentation, and ensuring smooth coordination between departments for day-to-day operations.

Key Responsibilities:

1. Documentation Management

• Maintain and update all company records, files, and documents (both soft and hard copies).
• Prepare and manage dispatch, transport, and export documents related to frozen and breaded food shipments.
• Maintain purchase orders, delivery challans, GRNs, gate passes, and stock movement records.
• Ensure proper filing of invoices, bills, and production-related documentation.
• Support audit and compliance teams with document retrieval and verification.

2. Administrative Support

• Handle general office administration, correspondence, and communication.
• Maintain employee attendance registers, visitor logs, and internal reports.
• Support HR and Accounts departments with data entry and documentation.
• Manage office supplies, courier dispatches, and vendor coordination for admin requirements.

3. Coordination & Communication

• Coordinate with production, stores, and logistics teams for dispatch and material movement documentation.
• Communicate with suppliers, transporters, and customers regarding required paperwork.
• Assist management in preparing reports, letters, and internal memos.

4. Compliance & Record Keeping

• Maintain records required for FSSAI, factory compliance, and safety documentation.
• Ensure document accuracy and confidentiality.
• Support in preparation of internal audit and quality management documentation.

Qualifications & Skills:

• Bachelor’s Degree in Commerce, Business Administration, or related field.
• 1 years of experience in documentation or admin role, preferably in a manufacturing or FMCG environment.
• Strong knowledge of MS Office (Excel, Word) and document management.
• Good communication, organizational, and multitasking skills.
• Attention to detail and ability to work under minimal supervision.
• Familiarity with dispatch/logistics documentation preferred.

Preferred Experience:

• Experience in frozen foods, food processing, or FMCG trading company.
• Exposure to dispatch, transport, and production-related documentation will be an added advantage.

Job Type: Full-time

Pay: ₹8,000.00 - ₹10,000.00 per month

Work Location: In person