Office Administrator / Receptionist

Job Overview
We are seeking a dynamic and organized Office Administrator / Receptionist to join our team! This vital role combines front desk responsibilities with office management duties, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support various office functions to foster a productive and welcoming environment. This paid position offers an exciting opportunity to grow your administrative career while contributing to a vibrant workplace.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette.
• Manage front desk operations, including scheduling appointments, handling mail, and maintaining visitor logs.
• Utilize office management software such as QuickBooks and Google Workspace to perform data entry, invoicing, and record keeping.
• Support clerical tasks like filing, proofreading documents, and organizing office supplies to ensure an efficient workspace.
• Assist with calendar management and scheduling for team members or executives, coordinating meetings and appointments.
• Provide exceptional customer service by addressing inquiries promptly and supporting client or patient interactions in medical or dental settings if applicable.
• Maintain organization of files, records, and correspondence while ensuring confidentiality and accuracy.

Qualifications

• Proven experience in office administration, clerical work, or reception roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace tools.
• Excellent computer literacy including data entry, proofreading, and document management.
• Strong communication skills with the ability to handle multi-line phone systems effectively; bilingual abilities are a plus.
• Experience with bookkeeping or financial software such as QuickBooks is preferred.
• Demonstrated ability to manage time efficiently and prioritize tasks in a fast-paced environment.
• Previous experience in customer service or as a medical/dental receptionist is highly desirable. Join us in creating a welcoming atmosphere while supporting our daily operations! This role is perfect for someone eager to develop their administrative expertise in a lively, supportive environment where your skills truly make a difference.

Pay: $18.00 - $28.00 per hour

Benefits:

• Paid time off

Work Location: In person