Office Administrator (w/ Bookkeeping)

Department: Accounting

Location: Charlottesville, VA (Arcane)

Compensation: $60,000 - $75,000 / year

Description

You Are:

Responsible for maintaining smooth and efficient office operations, managing financial and payroll processes, overseeing compliance, and supporting employee-related administrative tasks. This role requires excellent organizational skills, attention to detail, a high level of confidentiality and the ability to collaborate with various teams to ensure streamlined processes.

Your Location:

• In-Person (Not Remote or Hybrid)
• 918 Monticello Rd Charlottesville, VA 22902

Your Schedule:

• Full-Time | 40 Hours Per Week
• Mon-Fri 8am-5pm

Your Language Skills:

• English (Highly Proficient Written & Verbal)

Your Manager:

• Jim, Owner

Arcane Technologies' Core Values:

• Unity
• Reliability
• Clarity and Transparency
• Accountability
• Security and Standards Matter
• Continuous Improvement
  
  

Your Contribution to Arcane Technologies:

• Bookkeeping: invoice processing, accounts payable, deposits, collections and reporting
• Job Costing & Project Accounting: track labor/materials/expenses, monitor profitability, assist with WIP.
• Payroll: Processing, reporting, and tax filings and payment
• Compliance: State sales tax and Use tax filings, insurance renewals, licenses, and tax preparation (hand to CPA)
• Maintain Office: Supplies, building, vehicle/equipment, access
• Admin: Plan occasional travel and corporate events, mail handling, client/vendor communication, record keeping, filing
  
  

Your Background/Skills:

• +3yrs accounting experience (small business preferred)
• Proficiency w/ Quickbooks or similar
• Experience managing payroll and basic accounting functions.
  
  

Arcane Technologies' Contribution to You:

• $60k-$75k/yr - check!
• Medical Insurance - 50% covered
• 2 Weeks PTO
• 6 Paid holidays
• Annual SEP Retirement contribution