Office and Waiver Assistant

Job Summary
We are seeking a proactive and organized Office and Waiver Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and support the smooth operation of our office. Your energetic approach and attention to detail will ensure efficient office management, exceptional customer service, and seamless handling of waiver processes. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive and productive work environment.

Duties

• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management tasks including calendar scheduling, appointment setting, and meeting coordination
• Assist with data entry, bookkeeping, and basic office accounting procedures
• Process waivers efficiently by reviewing forms for accuracy, completeness, and compliance
• Provide exceptional customer support through clear communication, active listening, and problem-solving
• Skilled in managing financial resources
• Maintains and updates employee billing and tracking records with accuracy and timeliness

Requirements

• Proven experience in office management or administrative support roles with clerical responsibilities
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated phone etiquette skills with experience handling multi-line phone systems confidently
• Attention to detail for proofreading documents, data entry accuracy, and filing procedures
• Strong time management skills to handle multiple responsibilities efficiently
• Ability to adapt quickly to new systems or processes while maintaining a positive attitude

Join us as an Office and Waiver Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions while offering opportunities for growth. Your dedication will help us deliver outstanding service every day!

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: In person