Office Assistant

Job Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing office operations, and ensuring a smooth workflow within the office environment. This role requires strong communication skills and the ability to multitask effectively in a fast-paced setting.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer and direct calls using multi-line phone systems with excellent phone etiquette
• Perform data entry tasks and maintain accurate records through filing and documentation
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing client concerns and inquiries promptly
• Utilize QuickBooks for basic bookkeeping tasks as needed
• Support office management functions, including inventory management and supply ordering
• Conduct proofreading of documents to ensure accuracy and professionalism
• Utilize Microsoft Office and Google Workspace applications for various administrative tasks
• Maintain organization within the office by implementing effective filing systems

Skills

• Proficiency in QuickBooks is preferred
• Experience with front desk operations and multi-line phone systems
• Bilingual capabilities are a plus
• Strong organizational skills with attention to detail
• Excellent computer skills, including proficiency in Microsoft Office and Google Workspace
• Previous office experience or clerical experience is highly valued
• Strong customer service skills with a focus on client satisfaction
• Administrative experience with an understanding of office management principles
• Effective time management skills to prioritize tasks efficiently
• Typing proficiency for data entry tasks

If you are a motivated individual who thrives in a collaborative environment and possesses the necessary skills, we encourage you to apply for this exciting opportunity as an Office Assistant.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule

Work Location: In person