Office Assistant

About Idealign

At Idealign, we’re redefining industry norms in construction management. We believe successful projects are built on precision, transparency, and collaboration — delivered on time, within budget, and to the highest quality standards. Our team works closely with clients to ensure every project is executed seamlessly from concept to completion.

Role Overview

We are looking for a proactive and detail-oriented Office Assistant to support the daily administrative operations at Idealign. The ideal candidate will have strong communication skills (both written and spoken English), excellent organizational abilities, and proficiency in Microsoft Office tools. This role is central to maintaining an efficient, professional, and welcoming office environment.

Key Responsibilities

• Manage front desk operations — greet visitors, handle phone calls, and manage incoming/outgoing correspondence.
• Maintain office supplies inventory and coordinate procurement when required.
• Support scheduling of meetings, appointments, and travel arrangements for the team.
• Perform data entry, document control, and filing of project and administrative documents.
• Draft and manage professional correspondence, including letters, emails, and reports.
• Assist project and administrative teams with day-to-day coordination and documentation tasks.
• Ensure office areas are well-organized and maintained; liaise with vendors or maintenance staff when needed.
• Provide general administrative support to management and project teams as required.

Requirements

• Bachelor’s degree (B.Com, B.A., or B.Tech preferred).
• 3+ years of experience in an administrative or office coordination role — preferably in a technical, construction, or consultancy environment.
• Excellent English communication skills — both written and verbal — are essential.
• Strong command of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with document management, project coordination, or construction-related documentation is a plus.
• Exceptional organizational skills, attention to detail, and ability to multitask in a dynamic work environment.
• Self-motivated, dependable, and capable of working independently and as part of a team.

Why Join Idealign?

• Professional Growth: Opportunity to grow within a fast-evolving construction management firm.
• Collaborative Culture: Work in a supportive, team-driven environment where ideas are valued.
• Work-Life Balance: A professional environment that values balance and well-being.

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Ability to commute/relocate:

• Calicut, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administration: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person