Office Assistant

Job Purpose

To assist visitors and guests and promptly answer their queries by providing clear information, guidance and directions needed; provides administrative support and on-going general assistance in the office including document collection, delivery, photocopying, handling mail, and filing ensuring performance is as per company’s adopted policies and procedures.

Key Result Responsibilities

• Handles the main reception desk by answering telephone calls, directing visitors and guests and answering their inquiries whilst relaying clear messages and information as appropriate.
• Ensures the comfort of all visitors, guests and applicants waiting in the main reception area, provides them with refreshments and escorts them to the required office if needed.
• Collects and promptly delivers documents, stationery and messages within the office in a timely and efficient manner.
• Provides continuous support in maintaining safe and tidy reception area and workplace; operates office equipment in compliance with procedures.
• Assists the HR team and other departments, if needed, in compiling, photocopying, filing and safekeeping of documents in order to optimize workflow in the respective departments.
• Receives, sorts, and distributes incoming mail and courier packages to the different departments as required.
• Assists all departments by operating fax machines, preparing outgoing couriers and post packages when instructed to do so.
• Executes any other tasks as assigned by the Supervisor/Manager.
  
  

Qualifications (Academic, Training, Languages)

• High School or Diploma in any stream is acceptable.
• Demonstrates pleasant personality and positive attitude all times.
• Well groomed and organized.
• Dynamic and physically fit for the job, requires frequent movement.
• Age recommended: not above 30 years.
• Capable of operating office machines and computer when needed.
• Fair in English Language (Arabic is a plus).
  
  

Work Experience

• 1-2 years of office support experience in a similar role in any industry would be an advantage.
• Capable of comprehending and classifying documents needed for required tasks.
• Ability to understand assignments and plan tasks according to priorities and logical order.
• Demonstrates the ability to operate office machines and equipment independently.
• Cooperative team player; possesses good organizing and time management skills.
• Stays up-to-date with required information and/or changes within the company including names of departments and personnel and their offices locations.
• Multi-task oriented with high attention to details.