Office Assistant

Job Title: Office Assistant / Admin Executive (Female Preferred)

Location:Bur Dubai, Dubai. Industry: Computer Hardware & IT Solutions Employment Type: Full-time

About Us: We are a dynamic computer store and IT solutions provider specializing in Data Center, PCs, Laptops, Networking, etc. We are looking for a smart, organized, and tech-savvy Office Assistant to manage our day-to-day operations, accounts, and customer communications.

Job Summary: We are seeking a BBA or B.Com graduate to handle our office administration and basic accounting. The ideal candidate will be proficient in Tally Prime, capable of managing sales/purchase documentation (PI/PO), and comfortable using AI tools (like ChatGPT) to improve work efficiency. You will be the backbone of our office, ensuring smooth workflows and excellent customer coordination.

Key Responsibilities:

1. Accounts & Documentation (Tally Prime):

• Manage daily entries for Sales and Purchase vouchers in Tally.
• Create and issue Proforma Invoices (PI), Purchase Orders (PO), Tax Invoices, and Quotations.
• Maintain inventory records (tracking stock of laptops, parts, and accessories).
• Handle basic petty cash and expense tracking.

2. Office Administration & Communication:

• Manage incoming phone calls and inquiries professionally.
• Monitor emails and draft professional responses (using AI tools for drafting/proofing is encouraged).
• Maintain digital and physical filing systems.

3. Sales Support & Customer Follow-up:

• Follow up with customers regarding pending payments, quotations, or order status.
• Coordinate with suppliers regarding delivery schedules and availability.
• Assist the sales team by preparing price lists or updating product details.

4. AI & Tech Utilization:

• Use AI tools (e.g., ChatGPT, Gemini, Copilot) to draft emails, summarize documents, or generate quick content for client communication.
• Assist in basic market research using internet tools.

Requirements & Qualifications:

• Location: Must be currently located in Dubai.
• Visa Status: Candidates on Sponsored Visa (Husband/Father/Own Visa) will be given high priority
• Education: Bachelor’s degree in B.Com or BBA is a high priority.
• Experience: 0–1 years of experience in an administrative or accounts role (experience in a Computer/IT store is a plus).
• Software Skills:
• Tally Prime/ERP 9: Intermediate to Advanced proficiency is a must.
• MS Office: Strong skills in Excel (formulas, formatting) and Word.
• AI Literacy: Must understand how to use AI chatbots for productivity (drafting emails, correcting grammar, organizing data).
• Communication: Fluent in English (spoken and written). Hindi/Urdu is a plus.
• Soft Skills: Organized, detail-oriented, polite phone etiquette, and able to multitask.

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month