Office Assistant

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role involves providing essential administrative support, managing front desk responsibilities, and ensuring a welcoming environment for clients, visitors, and staff. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate efficient office management. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Greet visitors and clients professionally at the front desk, ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and courteously
• Handle data entry tasks using computer skills and office management software such as QuickBooks and Google Workspace
• Maintain organized filing systems, both physical and digital, including document proofreading and record keeping
• Support calendar management and appointment scheduling for staff and executives
• Assist with bookkeeping duties, including basic invoicing and expense tracking
• Provide exceptional customer service by responding promptly to inquiries via phone or email, demonstrating excellent phone etiquette and customer support skills

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively
• Experience with clerical duties such as filing, proofreading, data entry, and document management
• Knowledge of office management procedures and administrative best practices
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Familiarity with multi-line phone systems, calendar management, and time management techniques
• Experience in customer service roles such as dental or medical receptionist is a plus
• Ability to handle sensitive information discreetly with strong phone etiquette and professionalism
• Basic bookkeeping skills including familiarity with QuickBooks or similar software is preferred
• Personal assistant experience or office experience that demonstrates reliability and multitasking ability

Join us in creating a welcoming environment while supporting our team’s success! This role is vital in ensuring our office operates efficiently with professionalism and enthusiasm.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person