Office Assistant

Job Summary
We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy.
• Answer and direct incoming calls using multi-line phone systems while maintaining proper phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in the system.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Maintain organized filing systems for both physical and digital documents.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
• Proofread documents for accuracy and clarity before distribution.
• Support bookkeeping tasks including invoicing and expense tracking as needed.
• Collaborate with team members on various administrative projects to improve office efficiency.

STRONGLY Preferred

• Degree in Business (communications is appreciated as well)

Qualifications

• Previous office experience or clerical experience is preferred.
• Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Demonstrated time management skills to prioritize workload effectively.
• Experience as a dental receptionist or medical receptionist is advantageous but not required.
• Strong typing skills with a focus on accuracy in data entry tasks.
• Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!

Job Types: Full-time, Temporary, Contract

Pay: $18.00 - $22.00 per hour

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Birmingham, AL 35217