Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative tasks across various departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual abilities. If you thrive in a fast-paced environment and are passionate about office management, this opportunity is perfect for you! All positions are paid, including internships, and offer a chance to grow your career in a vibrant workplace.

Duties

• Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with efficiency and courtesy
• Handle incoming calls, direct inquiries appropriately, and provide exceptional customer support using phone etiquette and strong communication skills
• Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity
• Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy
• Utilize Microsoft Office Suite and Google Workspace tools to prepare reports, presentations, and correspondence
• Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative operations
• Assist with bookkeeping activities using QuickBooks or similar software to track expenses and manage invoices

Experience

• Previous office experience or clerical experience demonstrating proficiency in administrative tasks
• Strong computer literacy with expertise in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with multi-line phone systems and professional phone etiquette
• Bilingual skills preferred to assist diverse clients and team members effectively
• Experience in customer service or customer support roles that highlight excellent interpersonal skills
• Knowledge of office management practices including filing, data entry, calendar management, and proofreading
• Personal assistant or medical/dental receptionist experience is a plus but not required; we value organizational skills and time management above all

Join us to be part of a lively team where your organizational talents shine! We’re committed to fostering a supportive environment that encourages growth while delivering top-notch service. Your energy and dedication will make a real difference every day!

Pay: From $16.00 per hour

Work Location: In person