Office Assistant

Alexander, DeGance & Barnett, P.A. is a fast-paced employment law firm seeking an enthusiastic Office Assistant to join our team! The Office Assistant makes a friendly first impression at our law firm while performing clerical duties to support ADB’s level of excellence and ensures smooth day-to-day office functions.

Responsibilities:

• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Opens the office at 8am and closes the office at 5pm
• Operates office machines including copiers, scanners, phone and voicemail systems, and other standard office equipment such as postage meter.
• Typing engagement letters, electronic filing, and completion of simple forms.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Maintains breakroom from ordering supplies, stocking, overseeing cleanliness.
• Prepares conference room for client visits, depositions, gatherings and start A/V equipment.
• Sorts incoming mail and delivers to appropriate individual, processes outgoing mail including FedEx.
• Manages calendars and schedules appointments.
• Orders and picks up lunches at least once a month and delivers documents to courthouse, as needed.

Qualifications:

• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Proficient with Microsoft Office Suite or related software.
• Strong attention to detail

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person