Office Assistant

Job Summary
We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our organization, providing exceptional administrative support and ensuring the smooth operation of daily office activities. Your proactive approach and organizational skills will help foster a productive environment, enhance customer interactions, and streamline office processes. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Answer multi-line phone systems promptly, courteously directing calls and taking messages as needed
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Organize files, documents, and correspondence through effective filing systems and digital management tools
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and executives
• Support bookkeeping tasks including basic invoicing, expense tracking, and financial record keeping
• Provide excellent customer service by addressing inquiries via phone or email, ensuring a positive experience for clients and visitors

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar accounting software for bookkeeping tasks
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Exceptional phone etiquette and customer support skills to handle inquiries professionally
• Clerical experience including data entry, proofreading, filing, and document management
• Familiarity with multi-line phone systems and front desk operations to ensure seamless communication flow
• Time management skills to prioritize tasks effectively while maintaining attention to detail
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized office environments

Join us as an Office Assistant where your enthusiasm meets opportunity! Bring your organizational prowess, positive attitude, and dedication to excellence — together we’ll create a welcoming space that supports our team’s success.

Job Type: Full-time

Pay: $18.00 - $22.17 per hour

Benefits:

• Paid time off

Work Location: In person