Office Assistant

Job Summary
Colonial Fence Co is seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be helping to ensure smooth daily operations and providing exceptional support to staff and visitors alike. Your proactive approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Answer multi-line phone systems promptly, collecting information from potential customers, and scheduling appointments for sales team
• Maintain organized filing systems, both physical and digital, including data entry and record keeping
• Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
• Utilize Microsoft Office Suite, Google Workspace, and other computer skills for document creation, proofreading, and correspondence
• Assist with collecting payments, sending invoices, and other basic accounting tasks as needed
• Provide excellent customer service by addressing inquiries, supporting customers and vendors and ensuring a positive experience
• Perform clerical duties such as photocopying, scanning, mailing, and maintaining accurate records

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is a plus
• Excellent phone etiquette with the ability to handle multi-line phone systems efficiently
• Strong typing skills along with data entry accuracy and proofreading capabilities
• Knowledge of office management practices including filing systems and calendar management
• Previous customer service experience is advantageous
• Demonstrated ability to prioritize tasks effectively using time management skills
• Familiarity with clerical tasks such as filing, data entry, and document organization

Join us in creating a positive work environment where your organizational talents shine! This role offers meaningful engagement in supporting daily operations while honing your administrative expertise. We value energetic individuals eager to contribute their skills in a fast-paced setting.

Pay: $20.00 - $23.00 per hour

Work Location: In person