Office Assistant

Position Summary

The Part-Time Office Assistant provides administrative and clerical support to ensure efficient daily office operations. This role supports service order entry, processing field tickets, assisting walk-in field staff, and performing light accounts payable (AP) tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment.

Key Responsibilities

• Enter and process service orders accurately and in a timely manner
• Receive, review, and file field tickets and related documentation
• Assist walk-in field personnel with basic administrative needs
• Perform light accounts payable duties, including invoice data entry and document matching
• Maintain organized records (digital and physical)
• Answer phones, route inquiries, and provide general office support as needed
• Assist with additional administrative tasks and projects as assigned

Qualifications

• High school diploma or equivalent required; additional administrative or accounting coursework a plus
• Prior office, administrative, or clerical experience preferred
• Basic knowledge of accounts payable processes is a plus
• Proficient in Microsoft Office (Excel, Word, Outlook) or similar systems
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple tasks and meet deadlines
• Professional communication and interpersonal skills

Work Schedule

• Part-time hours (schedule may vary based on business needs)
• In-office position

Physical & Work Requirements

• Ability to sit, stand, and move about the office as needed
• Ability to lift up to 15 lbs occasionally
• Frequent use of computers, phones, and office equipment

Other Duties

This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.