Office Assistant

Overview: We are seeking a dedicated candidate with 1-3 years of experience. The ideal candidate must have experience in administrative or office-related roles.

This position offers the opportunity to work in a dynamic and supportive environment. The Office assistant manages all aspects of administrative and clerical tasks. Support and ensure smooth operation of the office.

Responsibility: The responsibilities of this position include, but are not limited to the following:

• Perform office receptionist duties.
• Courteously treat clients, refraining from profanity and adverse personal gestures toward them.
• Help ensure the general cleanliness of the office.
• Support other staff with organizational tasks.
• Review all secured emails from clients and Case Managers.
• Ensure all visit notes are detailed, accurate, and submitted timely.
• Communicate all issues to your direct Supervisor immediately.
• Update case reports and communication logs.
• Assist with quarterly report
• Scheduling interviews and coordinating calendars
• Communicating with candidates
• Assisting with onboarding paperwork for new hires
• Update system to accurately reflect all active cases and closed cases.
• Perform task as assigned.

Other duties related to the Office Assistant position.

Requirements:

1. Must be at least 21 years of age.

2. Successful completion of state and agency training courses including DCS online training.

3. Successfully procure Level 1 fingerprint clearance through the Arizona Department of Public Safety and Economic Security and an independent background check.

4. Have a clear Central Registry Background Check, which is reviewed and updated annually.

5. Own a smartphone capable of accessing, including but not limited to: the Internet, email, and online time and attendance system/application.

6. Proficient in the use of a personal computer and corresponding programs; preferably experience with Microsoft Office Suite, Gmail and Google Calendar or similar web-based and computer programs.

7. Successful confirmation of reference checks of those listed on application.

8. Submission of recent physical examination as required by the appropriate licensing authority. (Including Drug screening).

9. Must have a valid driver license in effect for at least 3 years, meet the insurability requirements of LifeTran Corporation and provide a 39-month safe driving record (MVR) from the Department of Motor Vehicles.

1. Driving record (MVR) from Department of Motor Vehicles can have only a maximum of two moving violations or at-fault accidents in any combination in the past three years and no major moving violations within the past 3 years. (*Drivers age 22-25: MVR should reflect no moving violations, no accidents and no major violations.)

10. Have a safe, reliable vehicle that has adequate heating and cooling, insured at DCS mandated levels, and may be used to transport children in the event the agency vehicle is unavailable. (Auto insurance meeting DCS minimum coverage requirements: Injury per person: $100,000, Injury per accident:$300,000, and Property damage: $25,000.)

11. Utilize own or agency vehicle, including 15-passenger van, for transporting children, etc. (Mileage is reimbursed by agency when using personal vehicle).

12. Successfully obtain, or be, CPI (Nonviolent Crisis Intervention), First Aid and CPR certified and be willing and able to keep certifications current.

13. Must pass mandatory drug screen as required by company policy.

14. Human Resource package completed.

15. Obtain medical release/permission to fulfill all physical tasks should any health issue develop or emerge.

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Ability to Commute:

• Tucson, AZ 85719 (Required)

Ability to Relocate:

• Tucson, AZ 85719: Relocate before starting work (Required)

Work Location: In person