Office Assistant

Duties

• Provide project coordination support, including organizing and maintaining project files, tracking deadlines, and assisting with project documentation.
• Assist with customer support activities, such as answering phone calls, responding to emails, and addressing customer inquiries or concerns while providing exceptional service.
• Perform various clerical duties, including data entry, photocopying, scanning and organize and file documents systematically for easy retrieval.
• Perform order entry tasks by accurately inputting customer orders into the system and ensuring timely processing.
• Act as a personal assistant to the office manager by managing calendars, scheduling appointments, and making travel arrangements
• Handle administrative tasks specific to the service center, such as managing records, scheduling appointments, and processing orders. Transcribing information from various sources into electronic formats.
• Utilize QuickBooks or other accounting software to assist with bookkeeping tasks, such as invoicing clients, tracking expenses, and reconciling accounts.
• Input, update, and maintain data in databases and spreadsheets with a high level of accuracy.
• Serve as a receptionist at the service counter setting by greeting visitors, and addressing customer inquiries or concerns.
• Conduct regular audits of data entries to ensure accuracy and completeness.

Qualifications

• High school diploma or equivalent required; additional education or certification in office administration is a plus.
• Proven experience in an administrative role or similar position is preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Proficient in using computer software programs such as MS Office (Word, Excel, Access) and QuickBooks.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Attention to detail and accuracy in performing clerical tasks.
• Strong problem-solving skills and ability to work independently or as part of a team
• Basic math skills for handling numerical data accurately.
• Excellent computer skills with the ability to quickly learn new software applications.
• Excellent customer service skills with a friendly demeanor.

If you are an enthusiastic individual looking to contribute positively to our office environment, we encourage you to apply for this exciting opportunity.

Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.

Candidates interested in this position should visit our website, learn about our company, and then submit a cover letter with their resume. Your cover letter should include why you think you would be a good fit for this role.

Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Paid time off

Work Location: In person