Office Assistant

Job Overview

We are seeking a dedicated and organized Office Assistant to join our team. This role is essential in ensuring the smooth operation of daily office activities, providing exceptional administrative support, and maintaining efficient communication channels. The ideal candidate will possess strong organizational skills, proficiency with office management tools, and a proactive attitude to support various departments. This paid position offers an excellent opportunity to develop versatile office skills within a professional environment committed to excellence and customer service.

Duties

• Serve as the front desk receptionist, greeting visitors and managing incoming calls with professional phone etiquette.
• Operate multi-line phone systems to handle inquiries efficiently and direct calls appropriately.
• Manage calendar scheduling, appointments, and meetings for staff members using digital tools such as Google Workspace and Microsoft Office.
• Perform data entry tasks, maintain accurate filing systems, and ensure proper document organization.
• Support bookkeeping activities including basic invoicing, expense tracking, and record keeping using QuickBooks or similar software.
• Assist with clerical duties such as proofreading documents, preparing correspondence, and maintaining office supplies inventory.
• Provide customer support by addressing inquiries promptly and professionally via phone or email.
• Support office management tasks including organizing files, managing office equipment, and coordinating internal communications.
• Handle personal assistant responsibilities when required, including managing schedules and completing administrative errands.

Requirements

• Proven experience in office administration or clerical roles with a minimum of three year of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong computer literacy and data entry skills with attention to detail.
• Knowledge of multi-line phone systems and phone etiquette standards.
• Ability to manage time efficiently and work independently in a fast-paced environment.
• Previous experience as a personal assistant or in office management is advantageous. This position is designed for individuals eager to contribute to a well-organized workplace while expanding their administrative expertise. We welcome applicants who demonstrate professionalism, enthusiasm, and a commitment to delivering outstanding support across all office functions.

Pay: $22.50 - $29.50 per hour

Work Location: In person