Office Assistant

Position Summary:

The Office Assistant manages general office duties to ensure company processes run smoothly. They assist with director duties and corresponds with clients, customers, and vendors.

Office Assistant Skills and Qualifications:

· Minimum – High School Diploma

· Minimum - 1 year experience in an office setting preferred

· Previous Experience in Human Services Field preferred

· Self-Driven

· Excellent Customer Care Skills

· Exceptional Communication Skills

· Ability to Maintain a Strict Level of Confidence

· Proficiency in Microsoft Office Programs

· Attention to Detail

· Professional Appearance

· Excellent Typing Skills

· Strong Problem Solving Skills

· Excellent Organizational Skills

· Highly Motivated and Ability to Prioritize Efficiently

· Ability to Work Alone or As Part of a Team

· Enthusiastic and Reliable

· Knowledge of Basic Office Management Procedures

Office Assistant Job Duties:

• Schedule patient appointments/calls to remind patients of upcoming appointments
• Basic Reception duties (checking clients in, directing them to their service provider, etc.)
• Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering calls
• Interacts with clients, visitors, and vendors
• Types correspondence, meeting notes, and forms among other documents
• Photocopies, scans, and files appropriate documents
• Edits documents for accuracy
• Maintains accurate records and enters client data into EMR database
• Assists with organizing events when necessary
• Signs for delivered packages and distributes them to the appropriate recipient
• Interacts with managers when necessary
• Assists in setting up new client profiles
• Covers reception area as needed
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Answers client questions
• Engages in educational opportunities as needed
• Performs additional duties when required, including organizing the filing system

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person